If you are a business that is scanning in their personal files to go paper less there are some legal considerations for you. Bradley T. Cave and Joanna R. Vilos, of the Cheyene offices of Holland and Hart recently gave a webinar on the laws about personnel files. Holland and Hart specializes in representing employers for employment law and litigation.
The two stressed that you need to be able to find information in the case of a subpoena. The requirements are the same whether the documents are in paper or electronic. There are big consequences if you can’t find or destroy needed information.
Another tip they passed along was to keep business correspondences formal. Jokes can fail to find a willing recipient when taken out of context in a legal proceeding. If you wouldn’t send it in a letter than don’t send it in an email.
Considering a Switch to a Paperless Office? Call Record Nations Today!
Paper files take up space and can be difficult to locate when you need them. Making the switch to a paperless office can seem like a daunting task, but with the help of knowledgeable professionals the document scanning and integration process can be a breeze. Call us at (866) 385-3706 or fill out the form on the right for free quotes in your area. We can get your office running on a digital framework in no time, while you focus on your main job.