by Steven Hastert
| Updated December 22, 2017 | Document Scanning
| 3 min read
If your business requires the daily scanning of thousands of documents, there is only one way to manage the task: with specialist scanning equipment.
Commercial (or industrial) scanner output can achieve hundreds of thousands of documents and images daily, managing your document scanning needs efficiently and speedily.
Your options include purchasing costly document scanning equipment, or outsourcing your document scanning needs to a reputable firm, where the technology and trained staff are already in place. Is outsourcing right for you? Let’s look at the pros and cons.
What Are My Document Scanning Equipment Choices?
Commercial document scanning equipment varies in size and price. Large desktop models are available, as well as super-industrial “room-sized” models. Prices range widely as well. As with any business purchase, you must select the most appropriate document scanning equipment based on your needs, preferences and budget.
However, because of cost and space constraints, many businesses outsource document scanning as a more cost-effective solution.
How Does Commercial Document Scanning Equipment Work?
Document scanning equipment is loaded with hundreds of sheets of paper and, with the push of a button or two, will automatically detect the paper and feed it through your machine. You may select to monitor scanner output via your PC or, for high-end models, monitor scanner output on a dedicated screen.
Naturally, staff must be trained in equipment use and effective scanning and document storage techniques. But when you outsource your document scanning needs, a trained operator manages your project, saving you time, effort and money that can go straight to your bottom line.
Features of High-End Document Scanning Machines
Because commercial document scanning machines are designed to handle heavy loads, commercial scanners include optical sensors capable of detecting page edges, meaning one run can handle many documents of varying sizes.
And high quality images? No problem, because commercial document scanners can correct document skew automatically, with no interruption in the run. Another great feature on high-end machines is the document imprinter/counter which imprints each page with a serial number to assist in locating specific documents. Imagine how handy this might be when scanning hundreds of thousands of documents at once!
Yet another type of document scanner aims for ease of use instead of speed. This type of scanner is especially helpful for book scanning, as it provides a mechanism for turning book pages and holding them in place as a specialized camera snaps the images. No more disassembling of book pages from their binders just to scan the pages.
Yes, the technology is terrific, but still, document scanning and records management takes skill, training and expertise to get it right. A professional document management company can ensure smooth runs, no errors, and additional valuable services, like records storage, freeing you to give attention to other vital operations issues.
So…Should I Outsource Document Scanning?
Despite exciting advances in document scanning technology, most businesses cannot afford to purchase high-speed, top-quality document scanning equipment. Hiring additional staff is also costly, and training adds to the expense. But outsourcing is a terrific option.
Record Nations can ensure that you are hiring a document scanning provider who will handle your project in a secure manner. We are the experts in document scanning, and have created a network of professional scanning providers who are ready and capable of handling your sensitive records.
Fill out the form to the right, or give us a call at (866) 385-3706. Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.