Records Storage: Pricing Out a Storage Project [Video]

Records storage might seem like the obvious answer to your document management needs but equally as important is understanding the costs associated with them. In the video below, you can discover the factors that influence a records storage service and if it is a viable option for your business.

Video Transcription

 

Records Storage: Pricing Out a Storage Project

General Storage Costs

The easiest way to start pricing out a records storage project is to begin with calculating the total number of boxes you have to store.

On average, records storage is 50-95 cents per box per month, although other unique project needs and factors may impact pricing.

When records are stored offsite, you pay not only for a place to keep them secure and out of the way, but also for retrieval services when you do need records as well as access to onsite industrial shredders at the facility once they’re obsolete.

 

Calculating Paper Amount

Convert Box to Paper

  • Standard Banker/Copy Box (12” x 15” x 10”)
    • = 2,000-2,500 sheets
  • Large File Box (24” x 15” x 10”)
    • = 4,000-4,500 sheets

Convert Box to Cabinet

  • Vertical Filing Cabinet (24” drawer)
    • = 1 Box (per drawer)
  • Lateral Filing Cabinet (30” drawer)
    • = 2 Boxes (per drawer)

 

Which Records Need Storage?

  • Accounting source files
  • Auditor’s reports
  • Employee contracts
  • Financial statements
  • Invoices
  • Legal correspondence
  • OSHA logs
  • Personnel records
  • Payroll records
  • Tax returns

 

Storage Cost Factors

  • Pick-up and facility transport services for records
  • Retrieval options like emergency, next-day, & regulatory scheduled
  • Box indexing & barcode tracking for retention
  • Onsite shredding services for obsolete records

 

Final Questions to Ask

  • How fast can my records be located and delivered?
  • Is there a barcode inventory system to track records?
  • Who will have access to my records?
  • Where will my records be located?
  • Are there emergency retrieval services available?
  • Are you provided a written storage and service agreement?

 

Need More Storage Pricing Information?

Find more information on records storage and it costs when it comes to your individual storage project when you visit us at Record Nations today.

To learn more about which records storage service is right for your business, fill out the form on the right or give us a call at (866) 385-3706 to get free, no-obligation quotes in minutes.