About Ken Choi

Entries by Ken Choi

An Inside Job: How DMS Access Controls Prevent Security Breaches

May 02, 2018  |  by A document management system (DMS) in the workplace helps to ensure an efficient protocol for managing large amounts of files. In addition to more efficiency, a DMS can also increase the security of your confidential files with different levels of access controls. With a predetermined set of access controls, you can manage who has the […]

Microfilm Scanning & Conversion: How It’s Done and Why Do It

Apr 26, 2018  |  by While much more popular in years past, microfilm was once the most popular choice for storing large amounts of documents and images in a smaller format. Learn how to convert your old microfilm files into a more usable and efficient format with microfilm scanning and conversion.   Video Transcription What is Microfilm Microfilming involves creating […]

How Microfilm and Microfiche Scanning Works

Apr 24, 2018  |  by Microfilm and microfiche were once viewed as the gold standard in storing large amounts of data, whether it was preserving documents, photographs, books, newspapers, manuals, and other physical files. Both microfilm and microfiche use the same methodology: take tiny exposures of each page and store them in their minimized version to save physical space. Microfilm […]

The Paperless Office: How Much You Can Save

Apr 10, 2018  |  by A paperless office can save more than just the environment with cost-reducing benefits for businesses that deal with a lot of paper (and employees managing those files). Why Go Paperless Paperwork is the largest overhead expensive in any organization, giving even more financial incentive to go paperless. Paperless offices often see immediate benefits, including cutting […]

Calculating How Much You Need to Scan (And How Much It Will Cost)

Mar 27, 2018  |  by With the help of records scanning services, your business can make the leap into the digital world with faster, more organized records and files. Watch the video to learn how to calculate the costs for your scanning project. Video Transcription Where to Start When planning a scanning project the first question typically is price. On […]

How to Calculate How Many Boxes You Have to Store

Mar 23, 2018  |  by If you’re taking the step to utilizing the many benefits of a records storage service, first you’ll need to calculate the amount of documents you need stored. By figuring out the volume of documents you need stored, you can get a decent estimation of how much your storage project will cost. We’ve seen papers stored […]

Records Management Programs: How to Create a Solution to Poor Record Keeping

Mar 13, 2018  |  by   Defining Records Management Programs Records management is an organizational function devoted to the management of records throughout their life cycles, including from the time of creation to their eventual disposal. This type of program gives you a road map to ensuring all records are easily accessible, filed appropriately, returned to the right place, and […]

5 Key Components to a Records Management Program

Mar 07, 2018  |  by A solid records management program is critical in keeping your company’s files organized, accessible, and secure. Properly managing your records includes following the life of the file from the moment they are created to the the point of disposition.   Records Management Program: The Key Components Identify your qualified employees that will handle the planning […]

Choosing Records Storage: Questions to Ask Your Provider

Mar 05, 2018  |  by In the never-ending quest to optimize the way you run your business, managing your paperwork is one of the most important yet frustrating tasks. While records storage services can help offload most of your storage needs, you may find yourself not knowing where to start when looking for a provider that can meet your business’ […]

Offsite Records Storage Frequently Asked Questions

Feb 21, 2018  |  by While the benefits of offsite records storage are being taken advantage of by a growing number of businesses, there is still some obscurity as to how the service works. In order to provide a clear understanding of offsite records storage for new businesses looking to increase their workplace productivity and security, a collection of commonly […]