A document scanning project is a great way to optimize your document management operations while freeing up physical space from storage requirements. To get an accurate turnaround time for your scanning service to be completed, there are several questions that will help determine the scope of a document conversion project.
Every scanning project is different. The more accurate you can be on what you’re expecting is critical to accurately quote how long your project will take.
Here is some information you will need to know when planning your project:
- How many pages do you have?
- Are they single or double-sided?
- Do they need to have any prep work done (staples or paperclips removed) and how much?
- Is this job going to be done on-site or would you prefer it to be done off site?
- Are you going to want everything scanned onto discs, a cloud storage system, or another program?
- If you are using a computer program, will you organize your files or do you need that done as well?
It can help to figure out these questions before requesting a quote. This is because it can provide a clear understanding of what you can expect for the project.
Your typical scanning project turnaround time (for an average size business going paperless) can take just a couple of weeks. A major time influencer is if your office requires the work to be done at your location and if your files requires any prep-work.
The good news is that you’ll have all of the information up front. This allows you to judge whether the timing for your scanning project is viable. If you find that the time frame doesn’t fit for your company, you can explore other scanning options such as day forward scanning.
All rules and regulations are followed to keep your records protected, but some laws, including HIPAA and FACTA, require files to be handled a little differently which could change the pace of the project.
When Your Scanning Job Is Complete
Once your scanning project is complete, you can utilize document shredding services. This destroys all of your old files to ensure compliance as well as eliminates the need to find a way to store them. Shredding documents provides a secure outlet for getting rid of unwanted papers.
Through document shredding, the documents are either shred onsite or off-site. This greatly depends on your needs and the size of the project. Either way, your papers go through an industrial-strength shredder which ensures all your data is gone forever.
Everything will be destroyed according to all applicable laws and you will receive a certificate of destruction for your records. Once the job is complete, the shreds are transported to a recycling center.
Record Nations can ensure that you are hiring a document scanning expert that can handle your project quickly at an affordable price. We have built a network of professional records scanning providers who are ready and capable of handling your sensitive records.
Start the process by filling out the form, using the live chat button, or giving us a call at (866) 385-3706. Afterwards, you’ll receive quotes from top professionals in your area, and you can choose the best one for you.