Records Storage
Tape Rotation
Make Your Information an Asset
Most businesses view their records management program as merely a cost of doing business. However, with the increasing risks of failing to meet corporate governance laws like Sarbanes-Oxley, failing to practice proper records management can cost your business its very existence.
Record Nations can help. Our experts can help you set up a records management program. Whether you need document scanning, records storage or tape rotation, we can help you get the best solution for you.
Sarbanes-Oxley mandates clear financial controls and better corporate governance for every public company. It also mandates consistent, credible records management processes. Companies that don't improve their processes and systems to achieve compliance efficiency will see compliance costs for their records management rocket out of control. They also increase their risk of SEC and FTC scrutiny.
To mitigate the risks for improper disposal and storage, companies are storing more records than the law requires. Without a consistent records retention program in place, many records are stored indefinitely. The result is storage costs that are higher than necessary. It also increases costs when you are required to produce documents for discovery during regulatory or litigation requests. Expired documents are more often used in litigation against a company than to defend it.
But with records management in place, companies are able to balance their need to stay compliant with their need for affordable storage solutions. Document scanning services, as provided by Record Nations, allow for the conversion of paper documents to electronic files that can be more efficiently stored and managed. Record Nations also offers an effective medical document imaging program, you need the ability to scan and retrieve your images consistently and with the highest quality.
In fact, document imaging has quickly become the most accepted solution in record management as it is more affordable for businesses that are trying to keep pace with growing storage needs. But more importantly, document scanning allows for a much more efficient workplace; and, subsequently, putting information into an electronic format has become the standard operating procedures for businesses around the world.
And, not surprisingly a side effect of maintaining records through document imaging is the fact that companies are able to more effectively service their clients as their workspace is more streamlined and efficient – and records are more safely stored.
Of course, even though the efforts of document scanning result in better recordkeeping, there still exists the need for effective storage solutions. Record Nations, in addition to providing document imaging services, provides secure, off-site records storage and tape rotation – providing a comprehensive records management solution for today’s businesses.
Let us show you why Record Nations is the easiest way to get you back in control of your record storage program.