When to Replace a USB Drive?

The first USB drive was sold for commercial use in the year 2000. More than 20 years later and the technology is still widely used today. These pocket-sized storage devices have changed the way we store and transport information permanently. You’d be hard pressed to find a single office...

Lawyers on Record Management

Many industries have different needs when it comes to record management. The medical field has HIPAA, schools have FERPA, and nearly any business that deals with credit cards has FACTA. Lawyers and other legal professionals don’t have anything like this on the federal level. Lawyers in most, if not...

HIPAA – Current and Upcoming Changes

Just like many other laws in our country, HIPAA is always evolving. HIPAA is one of, if not the most important law regarding the safekeeping and dissemination of medical records. The past few years have brought about a number of changes, that in turn, required HIPAA to evolve. Everything...

Record Keeping: A Guide for Landlords

Nearly every industry has strict protocols when it comes to record keeping. There are a number of industries that have strict government oversight when it comes to record management, while other industries take a state by state approach. This is the case when it comes to landlords and rental...

Record Management for the End of the School Year

Now that the academic year is coming to an end, you may be wondering what school records to keep and what to destroy. We’ve already discussed record retention requirements for institutions, as well as FERPA compliance. But what about you, the student or teacher? What records should you be...

Spring Cleaning for Record Management

With spring now in full swing, and summer right around the corner, we thought it was time to talk about spring cleaning and record management. For many people this means simply throwing away or donating items that are no longer needed. But what about things like paperwork, contracts, or...

Why Paper Consumption Is Increasing (Arbor Day)

Despite advancements in paperless technology, like document scanning and cloud services, paper consumption is actually increasing. There are a number of reasons for this aside from things like toilet paper and food packaging. Many companies are simply reluctant to make the switch due to fear of the unknown, or...

How Document Scanning Lessens Your Carbon Footprint

Most companies these days are looking for better ways to “go green” or lessen their carbon footprint. It’s important that we all do our part to make a cleaner environment for generations to come. It’s for this reason that many companies are turning to scanning and cloud services to...

What is PHI?

Here at Record Nations, our goal is to help streamline your office efficiency, no matter what industry you’re in. As the world moves in a more digital direction, record management tends to move with it. HIPAA, FACTA, and GLBA have been around for a long time, but as technology...