Legal Document Scanning Services
Scanning Services Help Legal Firms Digitize Their Operations
Legal document scanning services can significantly cut down on the amount of paper you have to handle, transfer, and file daily. Regardless of the size of your firm, scanning documents to an electronic or cloud storage system ensures that your documents are properly secured and accessible, protecting your clients’ information and saving your employees valuable time.
Instead of spending time sorting through filing cabinets, you can access your documents instantly from the cloud. The process to bring your practice to the digital age is an easy one as well. By utilizing OCR scanning, you’ll be able to access and edit documents from the moment they’re scanned.
Scanning also enables your practice to move towards a legal document management system. With keyword searches, specifically designed indexes for law firms, and more, your practice will save time and money across all aspects of a case’s life cycle.
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We're here to help you explore your options and find the perfect service for your needs.
Scanning Services We Offer
You’ve got options when it comes to your document scanning project.
How Legal Document Scanning Works
1. You determine what documents you need to access regularly, or documents you need to retain for ongoing or past litigation. During this step, it’s important to make sure documents stay organized, as that organization will be the framework for the way they’re organized digitally. Typically, this step in the process takes up the most time.
2. Contact Record Nations at (866) 385-3706 or fill out the form to connect with service providers in your area. They will provide you with free quotes and you get to choose the provider that best fits your needs and budget.
3. For the scanning steps, there are two options. The first, and most economical, is an offsite option. You sort all of your documents into boxes, and a professional scanning company picks them up and transports them to their scanning location. Once there, the documents run through industrial-level scanners that can accurately scan hundreds or thousands of documents in just hours. The other option, which might be a necessity for some practice, is an on-site scanning service. In this case, a scanning company brings their scanners to you, and they complete the process at your practice’s location.
4. Once the documents finish scanning, the scanning services upload them to a cloud or server-based index. These services come with a variety of features, and you can pick the ones you feel are the most valuable to your practice.
5. Finally, you decide which documents you can shred, and which you need to store. For legal documents, this will typically come down to federal, state, county, or city retention requirements.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
How secure are your legal document scanning services?
All of our legal document scanning service providers meet or exceed all requirements made by all state and federal regulations, including SOX and HIPAA.
How much does legal document scanning cost?
On average, it costs around 7-12 cents per page. However, the price will depend on how many documents you have, the complexity, and any other special requests. You will get an accurate price quote from your service provider after contacting us with the details.
Do I need to keep the paper copies after the scanning service is done?
This will depend on your documents’ retention period. If you no longer need them, your scanning service provider can shred your legal documents for you. However, if you still need to keep the paper copies, we recommend using off-site storage in case of a disaster, data breach, power outage, etc.
What if I need somewhere to store the digital copies safely?
If you need digital storage, Record Nations partners with a variety of cloud storage and DMS service providers that can set your firm up with a secure digital storage option. Read our article for an in-depth comparison to help you decide which option is best for you.
Will I be able to edit my scanned legal documents?
Yes. With the help of OCR technology, you will be able to search, edit, and share your digital files. In addition, we also offer redaction services so you can redact any sensitive information on your legal documents.
What types of legal documents should I scan?
Here are some types of documents that lawyers may find beneficial to scan:
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Legal Pleadings and Filings
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Contracts and Agreements
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Correspondence
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Legal Research
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Discovery Documents
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Client Records
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Evidence and Exhibits
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Case Files and Notes
What types of services can I add on to my scanning service that will benefit me?
Our service providers can provide the following services:
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DMS or Cloud Storage
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Access Controls
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Encryption
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Version Controls
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Remote Access
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Disaster Recovery
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and more!
