Digitizing documents is now common practice for nearly every type of business. The purpose of scanning documents is to have an easy way to save, store, and protect critical data; it helps save time and money. Document scanning and archiving is a very important step in your record management system. It give you an invaluable layer of protection for your documents, files, and records.
Once the paperwork is scanned, it can be archived, stored offsite, or securely destroyed. With this system that addresses the entire lifecycle of a document, you’ll be taking the necessary steps to protect company and personal data.
How Scanning Documents Enables a Paperless Office
Businesses convert old paperwork into digital formats for several reasons.
Convenience: One of the biggest advantages of scanning documents is the ease of saving and accessing you information. If your company has records that must be maintained and updated regularly, then going paperless helps you manage them very efficiently.
Quality: Old paperwork can be enhanced to make it easier to read. Documents can be manipulated and changed easily in a digital format. It is much easier to securely find them digitally than it is to spend time searching through file cabinets.
Risk Mitigation: If your records are kept in paper form, you could be at risk of losing your information. Common causes for information loss in physical documents are natural disasters, break-ins, employee theft, and simple human error. This could be devastating to businesses that handle sensitive data, including doctors’ offices, law offices, schools/universities, and construction companies. Protecting that information in a secure digital format is becoming a necessity.
Start Your Documents Scanning Project Today
Let a professional, secure document scanning company take the hassle out of your records scanning project. Record Nations’ partners have the manpower to quickly perform the indexing, scanning, and post-production work, which includes the conversion of text via optical character recognition (OCR) software. This allows you to edit documents quickly, or redact private information to protect your customers.
If you’re interested in converting your documents and records to digital format, let our experts know! To start, fill out the form, or give us a call at (866) 385-3706.
