Document Storage Services

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Improve Your Security and Efficiency with Document Storage Services

Record Nations offers secure solutions to keep your business records safe and organized. Document storage services protect your paper and data from damage, theft, and loss while improving their organization and accessibility. This combination allows you to free up office space and streamline your daily workflow. 

We offer physical and digital delivery services, environmental disaster protection, and advanced physical and data security to protect your documents. Whether off-site or in the cloud, your records will be protected and accessible at a moment’s notice. 

In addition to these benefits, off-site or cloud document storage can save you money in the medium and long term. Documents will be more accessible, saving your business wasted time trying to locate them, and the extra office space can be converted into spaces like meeting rooms or offices that enable your employees to be more productive with their time.

Which Service is Right For You?

Use our FREE Records Wizard to find the right document scanning or records storage service for your project.

Why Choose Record Nations

Fast Turnaround

Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.

Nationwide Coverage

We have partners all over the United States and Canada.

Partnered with the Best

We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

The Benefits of Record Nations' Document Storage Services

There are many benefits to storing your records with Record Nations. Whether you want to move a few filing cabinets out of the office or store your entire library off-site, we have options for you. Some of the benefits include: 

Convenience

Our off-site document storage services provide a seamless document management solution, including a closed-loop document lifecycle and retention program. Plus, we offer the added convenience of secure destruction services on-site for end-of-life documents.

Access

With our services, you’ll have effortless access to both physical and digital documents as needed. Our user-friendly web-based management system ensures convenient retrieval of documents stored off-site.

Compliance

Rest assured, we meticulously adhere to state and federal security laws, ensuring your company’s privacy regulations are maintained, and sensitive information remains protected.

Organization

Moving your documents out of your workspace will enhance overall organization and significantly reduce the time it takes to locate vital information when needed.

A Brief Overview of our Document Storage Services

The Document Storage Service Process

1. You pack your documents into boxes, sorting them by department, purpose, and retention periods.

2. Contact Record Nations at (866) 385-3706 or fill out the form. We will connect you with multiple providers in your area to get you free quotes on your project.

3. Choose the provider that best meets your budget. They will come to your location to pick your documents up and transport them to a secure, off-site facility.

4. At the facility, the documents will be scanned, indexed, and stored based on your guidelines. If you choose to have digital access, they will also be scanned and uploaded to a document management system.

5. New documents can be incorporated as needed, and documents past their retention period are destroyed.

Perks of Document Storage Services

Security

Record Nations and our partners understand the importance of data security in today’s business world. Our document storage solutions follow the highest security guidelines to ensure that they’re protected from any theft or environmental damage.

Accessibility

With numerous accessibility options, from delivery, to 24/7 company access, to digital delivery, Record Nations ensures that you will have access to your documents and data whenever and wherever you need them.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

See What Our Customers Are Saying

Jan
Spokane, WA
"Was very helpful and kind as well as professional. Responded quickly to my request."
Robert
New York, NY
"Sharleen at Record Nations was quick, responsive, clear, and friendly. So great to have this kind of service!"
George
Boston, MA
"Really helpful in getting me connected to a local document management company. Much appreciated."

Document Storage Services FAQs

How do document storage services work?

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1. You pack your documents into boxes, sorting them by department, purpose, and retention periods.

2. Contact Record Nations at (866) 385-3706 or fill out the form. We will connect you with multiple providers in your area to get you free quotes on your project.

3. Choose the provider that best meets your budget. They will come to your location to pick your documents up and transport them to a secure, off-site facility.

4. At the facility, the documents will be indexed and stored based on your guidelines. If you choose to have digital access, they will also be scanned and uploaded to a document management system.

5. New documents can be incorporated as needed, and documents past their retention period are destroyed.

How secure are your off-site facilities?

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Our service provider’s off-site facilities come equipped with 24/7 monitoring and guarded perimeters as well as fire-suppressant systems and climate controls to protect from environmental disasters. In addition, all of our service providers comply with all state and federal privacy regulations.

What is the process for document retrieval?

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Our service providers can provide 24/7 access and retrieval for stored files. Most files can be returned within the same or the next business day, but most providers will also offer emergency retrieval services.

What level of accessibility is provided?

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Inquire with your service provider about any remote access, online portals, or other means of accessing your stored documents.

How much does document storage cost?

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Typically, document storage services costs anywhere from 50-95 cents per box per month. However, the price will depend on the number of boxes you have, any prep work, indexing, additional security measures, retrieval options, and any more special requests.

How is document destruction handled?

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When your documents are past their retention date or if you no longer need them, the storage facility has its secure shredder and will shred your documents themselves. Or, they partner with a secure shredding service to destroy your documents.

Can the service provider assist with document digitization?

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Confirm with your service provider that they provide document scanning services. If not, we can connect you with another service provider who can help you with scanning.

How secure are cloud storage and document management services?

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With top-of-the-line encryption and accessibility protocols, any cloud service or DMS software through Record Nations provides a secure digital solution for your data.

What types of documents can I store with your services?

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Our storage providers can scan and store any type of document including paper documents, current digital files, oversized documents, medical records, legal records, and more.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.