Medical Records Custodianship
Medical Records Custodian Services
When a medical practice closes or stops practicing, the custodian of medical records takes control of that practice’s private health records. Why is this important? There are numerous legal and record management protocols that must be followed according to strict HIPAA guidelines. Record Nations can help you find a secure, reliable medical records custodian for your documents.
In addition to this, each state has its own set of regulatory laws regarding the retention of such records. These retention periods can last a few years to a few decades. Hiring a medical records custodian can free your practice from succumbing to the unique challenges these laws can present. Especially when the practice or physician is planning on retirement.
Service Options
Scanning
Our providers’ secure Medical Records Custodian Services include professional scanning solutions. This digital transformation enhances efficiency, enables quick retrieval, and ensures secure sharing among authorized medical professionals.
Digital Storage
Embrace the future of healthcare document management with our partners’ services offering digital and cloud storage solutions. Our partners’ digital storage systems ensure data integrity, accessibility, and streamlined workflows.
Physical Storage
Our physical storage solutions are designed to maintain the confidentiality and accessibility of paper-based medical documents. With climate-controlled facilities and stringent access controls, we offer a reliable archival solution for healthcare organizations.
Benefits of Medical Custodianship
Compliance with Regulations
Medical records custodians ensure that patient health information is managed in compliance with various regulations such as the Health Insurance Portability and Accountability Act (HIPAA) in the United States. They are responsible for implementing policies and procedures to protect patient confidentiality, privacy, and security, reducing the risk of regulatory penalties and legal liabilities.
Data Integrity and Accuracy
Custodians oversee the maintenance of accurate and up-to-date medical records, ensuring that patient information is complete, legible, and accessible when needed. By implementing quality control measures and auditing procedures, helps prevent errors, discrepancies, and inconsistencies in medical documentation, promoting better patient care and clinical decision-making.
Efficient Record Retrieval
Medical records custodians streamline the process of retrieving patient records for healthcare providers, researchers, and other authorized users. By organizing and indexing medical records effectively, they facilitate quick and easy access to relevant information, improving workflow efficiency and reducing administrative burdens on healthcare professionals.
Patient Care Coordination
Custodians play a key role in facilitating communication and collaboration among healthcare providers by ensuring that patient records are shared securely and efficiently across different departments and healthcare settings. By maintaining comprehensive and interoperable medical records, they support continuity of care, care coordination, and patient safety initiatives.
Medical Records Custodian FAQs
Why would I need a records custodian?
What does the process of transferring my documents look like?
What happens to my existing electronic files?
What happens to my paper files?
How can I find a medical records custodian?
How secure is the process of transferring my records to a custodian?
Will my patients have to be notified about the change?