Medical Records Custodianship
Medical Records Custodian Services
When a medical practice closes or stops practicing, the custodian of medical records takes control of that practice’s private health records. Why is this important? There are numerous legal and record management protocols that must be followed according to strict HIPAA guidelines. Record Nations can help you find a secure, reliable medical records custodian for your documents.
In addition to this, each state has its own set of regulatory laws regarding the retention of such records. These retention periods can last a few years to a few decades. Hiring a medical records custodian can free your practice from succumbing to the unique challenges these laws can present. Especially when the practice or physician is planning on retirement.
How Much Does Medical Records Scanning Cost?
Professional healthcare record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple healthcare record scanning companies for your project.
The quote on a scanning project is determined by several things:
- Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
- Timeframe of the Project
- Number of Pages and if They’re Double-Sided
- Electronic Systems Already in Place Within Your Organization
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Service Options
You've got options when it comes to your document scanning project.
Scanning
Our providers’ secure Medical Records Custodian Services include professional scanning solutions. This digital transformation enhances efficiency, enables quick retrieval, and ensures secure sharing among authorized medical professionals.
Physical Storage
Our physical storage solutions are designed to maintain the confidentiality and accessibility of paper-based medical documents. With climate-controlled facilities and stringent access controls, we offer a reliable archival solution for healthcare organizations.
Digital Storage
Embrace the future of healthcare document management with our partners’ services offering digital and cloud storage solutions. Our partners’ digital storage systems ensure data integrity, accessibility, and streamlined workflows.
Hard Drive Destruction
Secure your healthcare data with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing data breaches and ensuring compliance with healthcare regulations.
Electronic Destruction
Maintain the security of your healthcare data with professional electronic destruction services. Record Nations connects you with trusted providers who guarantee thorough and secure destruction, preventing data breaches and ensuring compliance with healthcare regulations.
How Medical Records Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on an electronic health record system or document management system of your choosing.
6. Physical files are either returned to the hospital, office, or clinic or sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
