Business Document Management

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Document Management Solutions for Businesses

If you handle multiple projects and a significant amount of paperwork every day, Record Nations’ tailored business document management services can improve your workflow. One of our trusted document management providers will help you develop a more efficient document workflow regardless of the types of files you’re looking to convert, even large format files such as blueprints, drawings, and maps. A modern business document management system will help your company respond quickly to clients’ needs, collaborate on projects, and work from anywhere. 

A business document management system operates in the cloud, storing all your files digitally. It provides employees secure access to files from their phone or computer, meaning they can edit and use them from wherever they are. Nearly all modern document management systems come with tailored indexing, which makes it simple to find any document, blueprint, or file you need. Gone are the days of sorting through filing cabinets. All you need to find what you’re looking for is a keyword.

Service Options for Businesses

Electronics Destruction

Protect your business’s sensitive data and adhere to regulatory compliance through our comprehensive electronic destruction services. Our trusted partners utilize advanced methods to guarantee complete data destruction, leaving no possibility for data breaches or leaks. They are equipped to manage your business’s electronic devices, ensuring the secure disposal of private data while also promoting environmental responsibility.

Cloud Storage

Enhance data security and compliance with our advanced cloud storage solutions. Our partners employ top-notch encryption and security measures to protect your sensitive business data, ensuring secure storage, easy access, and robust disaster recovery capabilities. Trust us to keep your data safe and compliant with industry standards.

Off-Site Storage

Elevate your document management with our innovative offsite storage solutions. Our partners offer secure facilities and cutting-edge technology to safeguard your critical documents, ensuring protection from physical threats and unauthorized access. By utilizing our offsite storage services, you not only enhance document security but also streamline access and retrieval processes, optimizing your document management practices for peak efficiency.

Document Scanning

Digitizing your paper documents with our partners’ scanning services is an easy way to keep your information protected and organized. Fully customize your document scanning services to fit your needs exactly with OCR, EMR, indexing, and more! Scan a few documents or a few thousand for your home or business in professional facilities.

Document Destruction

Securely destroy your confidential business documents, hard drives, and electronics with document and electronics destruction services. We offer on-site or off-site destruction and you will receive a certificate of destruction for your records when the process is complete.

Which Service is Right For You?

Use our FREE Records Wizard to find the right document scanning or records storage service for your project.

Why Choose Record Nations

Fast Turnaround

Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.

Nationwide Coverage

We have partners all over the United States and Canada.

Partnered with the Best

We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Solutions for Any Type of Business

Our nationwide network of partners can create editable PDF documents for contracts, loan papers, manufacturing processes, vendor agreements, or any other documents related to construction, manufacturing, and real estate. However, nearly every industry sees benefits from a document management system. Document scanning and cloud storage are some of the best options for any company that has a significant amount of paper files that are shared or accessed regularly. Our service providers are equipped to customize any of their services to fit the needs and overcome the challenges of your specific business or industry.

Construction Document Scanning and Conversion Services

Large-format document scanning services optimize workflow and give them the ability to share, reprint, and transport drawings, blueprints, project files, and other large-format plans quickly and easily.

Document Scanning and Digital Storage for Manufacturers

Maximize your processing, payment, inventory, and compliance process across all business functions and track, distribute, and archive thousands of documents efficiently.

Mortgage and Real Estate Scanning & Document Management

We find document scanning and storage solutions that streamline document management for mortgage, title, and real estate agencies across the country.

See All Industries

Business Document Management with Record Nations

Benefits of Document Management Services for Your Business through Record Nations

Enhanced Efficiency

By digitizing documents and implementing streamlined workflows, document management services reduce manual tasks, eliminate paper-based processes, and improve overall efficiency.

Improved Accessibility

Digitized documents are easily searchable and accessible from anywhere with an internet connection, enabling employees to retrieve information quickly and make informed decisions.

Enhanced Collaboration

Document management systems facilitate collaboration by allowing multiple users to access, edit, and share documents simultaneously, regardless of their location.

Increased Security

Document management services provide secure storage and access controls, protecting sensitive information from unauthorized access, data breaches, and physical damage.


Keep in Compliance

Document management services help businesses comply with regulatory requirements by maintaining accurate records, facilitating audit trails, and ensuring document retention policies are followed.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

See What Our Customers Are Saying

New York, NY
"Sharleen at Record Nations was quick, responsive, clear, and friendly. So great to have this kind of service!"
Boston, MA
"Really helpful in getting me connected to a local document management company. Much appreciated."

Business Document Management FAQs

What is OCR?


OCR gives you the ability to search and index every aspect of your files with a quick keyword search, eliminating mistakes and improving productivity. Utilize Optical Character Recognition (OCR) and data extraction to ensure your records have accurate information and can be modified or edited quickly and easily.

Can document management systems integrate with my existing software?


Yes, many document management systems are designed to integrate seamlessly with common software applications, enhancing workflow efficiency and ensuring a smooth transition.

What happens to documents at the end of their lifecycle?


At the end of their lifecycle, documents can be securely shredded or archived, ensuring compliance with data retention policies and preventing unnecessary clutter.

How do I ensure the security of my stored digital documents?


Stored digital documents are safeguarded through encryption, user access controls, and regular security updates. Document management systems prioritize data protection to prevent unauthorized access.

What is the typical turnaround time for a project?


The timeline of your project will depend on the type of service(s) you need, the complexity, and any other special requirements. Your service provider will be able to give you a more accurate timeline when you contact us with the details of your project.

How can I protect my business documents in case of a natural disaster?


We recommend regularly backing up your digital documents to multiple locations, including offsite storage or the cloud. If you have physical documents or tapes in offsite storage, the facilities are equipped with fire-suppressant systems and climate controls so they won’t get damaged.

Is cloud storage or a DMS better for my business?


For small businesses, we recommend cloud storage as it’s an affordable and flexible option without making a significant up-front investment or losing the ability to change storage strategies if necessary. A DMS is especially useful for large-scale companies that need fast access and use. However, compare the advantages and disadvantages of both to see which one fits best to your business’s needs.

How much will it cost to scan my documents?


On average, it costs 7-12 cents per page, but it will depend on the size of your project, the complexity, add-on features, and any other special requests. When you contact us with the details of your project, our service providers will be able to give you a more accurate price quote.

What types of business documents should I scan?


Businesses can benefit from having any type of document scanned, but some examples include:

  • Invoices and Receipts
  • Contracts and Agreements
  • Employee Records
  • Customer and Client Information
  • Business Correspondence
  • Legal and Compliance Documents
  • Financial Statements and Reports
  • Marketing Materials

What types of documents should I keep in off-site storage?


You should keep any documents that you don’t need regular access to but still need to retain for legal, regulatory, or historical purposes. Some examples include:

  • Legal and Regulatory Documents
  • Financial Records
  • Human Resources Records
  • Historical Documents
  • Intellectual Property
  • Backup Tapes and Media
  • Architectural and Engineering Plans

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.