Dental Records Management
Easily Manage Your Patients' Records Today!
Dental records scanning is a cost-effective and simple solution for your dental records management system. Digital files and records allow for easy sharing, collaboration, increased productivity, and ultimately, better patient care.
Dental records storage service allows your office to free up space and comply with state and federal retention laws. When their retention period is up, we also offer shredding services to comply with laws like HIPAA to protect your patients’ data.
Record Nations works with a network of local dental records scanning and storage professionals who have experience working in the dental and medical industry for decades. We offer free quotes on the top scanning and storage companies based on your location.
Dental Records Management Services
Dental Records Scanning
Paperless dental practices streamline productivity, increase security, cut back on labor costs, and save your valuable real estate. Your patients will also enjoy easier access to their records and overall improved patient care.
Dental Records Storage
Record Nations can connect you will a provider that can help you integrate an EHR system once the scanning process is complete. If you have records that are still under their retention period, we also have secure off-site facilities to save office space and still retrieve them whenever you need them.
Dental Records Shredding
Shredding dental records is critical to protect patient privacy, ensures compliance with laws like HIPAA, reduces the risk of a breach, and contributes to the effective management of healthcare information. You will receive a certificate of destruction so you will be confident your records have been thoroughly destroyed.
Hard Drive Destruction
Your dental practice’s sensitive data is secure with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing any risk of data breaches and ensuring compliance with industry regulations.
Electronic Destruction
Protect your dental practice’s sensitive data with professional electronic destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing data breaches and ensuring compliance with industry regulations.
Which Service is Right For You?
Use our FREE Records Wizard to find the right document scanning or records storage service for your project.
Why Choose Record Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.
Contact us for a free quote today!
Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.
How Much Does Dental Record Scanning Cost
Professional dental record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple dental record scanning companies for your project.
The quote on a scanning project is determined by several things:
- Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
- Timeframe of the Project
- Number of Pages and if They’re Double-Sided
- Electronic Systems Already in Place Within Your Organization
The Benefits of a Paperless Practice
How Dental Records Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on an document management system of your choosing.
6. Physical files are either returned to the office or clinic or sent to an offsite storage unit until the retention period expires.
Benefits of Dental Record Scanning
Cost Benefits
Going paperless helps reduce or eliminate many of the indirect costs that come with keeping paper copies of dental records. You will save on your valuable real estate, cut back on labor costs, and minimize supply costs.
Productivity Benefits
Paperless dental offices streamline many of the time-consuming tasks that come with paper copies, such as filing and tracking down charts if they become lost. You can enjoy fast access to digital files and search with a simple keyword. This way, you will also never misplace your records.
Security Benefits
Using electronic dental records provides dual benefits with protection from breaches as well as environmental damage. It’s easier to backup records and if you need off-site storage, your records will be climate-controlled and fire and flood-proof. Another feature is encryption to protect from external threats.
Contact us for a free quote today!
Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.
See What Our Customers Are Saying
Dental Records Management FAQs
How does dental records scanning work?
1. Give Record Nations a call at (866) 385-3706, fill out our form, or use the live chat to connect to one of our scanning and storage experts. We obtain and scan all your patient records and other files or forms you would like scanned.
2. Choose the service provider that best fits your budget. They will convert your records into a digital format of your choosing.
3. Each document uses proper indexing that is searchable with keywords.
4. Once your scanning is completed, we have options to securely dispose of the physical copies that industry-standard safe or off-site facilities to store them for retrieval when you need them.
How secure are your dental records management processes?
All of our service providers meet or exceed all state and federal data privacy regulations, including HIPAA and HITECH. For the utmost security, you can opt to have a service provider and scan your records onsite so you can watch the process.
What is OCR and why is it important?
OCR technology enables you to easily search and edit your patient records, eliminating mistakes and improving productivity. OCR combined with data extraction helps to ensure your records have accurate information and can be modified or edited quickly and easily.
What are my storage options for dental records?
If you have physical records that you need to keep for their retention period, we offer off-site storage. Your records will be picked up and taken to a secure facility to be stored until their retention period is up. For digital copies, we have a variety of document management system (DMS) and EHR service providers.
How can you help my dental practice meet retention requirements?
If your documents are stored off-site at a facility, the service provider will securely shred your documents with a shredder at the facility or another partner shredding service. For digital records, you can set up automatic processes to remove the file when their retention period is up. We recommend that you also use hard drive destruction services to ensure your patient data can’t be recovered.
What types of dental records can you scan?
Our service providers are equipped to scan any kind of record, including, but not limited to: patient registration forms, medical and dental history, treatment plans, consent forms, X-Rays, clinical notes, prescriptions, laboratory reports, appointment schedules, payment records and more.
How would automation help my dental practice?
EHR systems and other DMS can automatically route billing, coding, and patient documents to their appropriate area in the system, reducing administrative tasks and increasing efficiency.
How long would it take to scan my dental records?
The timeline of your project will depend on how many records you have to scan, the type of record, the complexity. Your service provider can give you a more accurate timeline when you go over the details of your project.
How much does it cost to scan dental records?
On average, it costs 7-12 cents per page. However, the price will depend on how many pages you have, the type, the complexity, if you choose onsite or offsite scanning, and any other special requests.
Industries We Serve
Contact us for a free quote today!
Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.
