Document Management for Human Resources
Services for Human Resources
Nearly every organization is looking to streamline their document management systems to eliminate the costs of time and resources involved with shuffling papers throughout the office. From mandatory paperwork required by state and federal regulations to performance reviews and medical information, your personnel files can take up space in your filing cabinets and time when retrieving them. Record Nations has specific document management services for human resources departments that span the lifecycle of a document. Our services include specialized professional scanning, storage, and destruction.
Most states require keeping employee records after an employee leaves, which can be difficult to manage efficiently. Eliminate time spent on gathering, processing, tracking, and handling your HR files. Record Nations connects you to secure document conversion and electronic document management companies that can handle any size Human Resources department.
All of your files will be stored in a centralized, easy-to-use repository that anyone in the department with permissions can access quickly and easily. Document scanning and DMS systems offer a seamless integration that allow human resources personnel and employees to scan, file, and store documents digitally.
How Much Does Human Resources Storage and Scanning Cost?
Professional human resources record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple record scanning companies for your project.
The quote on a scanning project is determined by several things:
- Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
- Timeframe of the Project
- Number of Pages and if They’re Double-Sided
- Electronic Systems Already in Place Within Your Organization
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Human Resources Document Services
You've got options when it comes to your document scanning project.
Document Scanning
Reduce the time it takes to process claims, get instant access to the status and location of all candidates and employee records in your system, and minimize recruiting and hiring costs with human resources document scanning.
Document Storage
Human Resources documents are heavily populated with personally identifiable information. From I-9s to medical records, social security numbers to tax information, HR departments are often a target for identity thieves. Digital document management can help you manage your security concerns better.
Our DMS experts can help automate your processes so expense reports, vacation requests, hiring, interview requests, and performance reviews are routed to the right person in the process instantly with one click. Simplifying your workflow will free up hours of time to let you focus on other important tasks.
Document Shredding
Safeguard your HR department’s confidential information with professional document shredding services. Record Nations connects you with trusted providers who ensure thorough and secure shredding, preventing data breaches and ensuring compliance with privacy regulations.
Hard Drive Destruction
Protect your HR department’s sensitive data with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing data breaches and ensuring compliance with privacy regulations.
Electronics Destruction
Ensure the security of your HR department’s electronic data with professional destruction services. Record Nations connects you with trusted providers who guarantee thorough and secure destruction, preventing data breaches and ensuring compliance with privacy regulations.
How Human Resources Document Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on a document management system of your choosing.
6. Physical files are either returned to the office or are sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
