Improve Your Medical Document Management with Record Nations Today
A medical document management system (DMS) is a multi-functional tool used to simplify the tedious processes caused by paper documentation. A DMS allows you to store, distribute, track, and share digital medical records, streamlining your practice and improving patient care.
Your paper documents and records can be converted using medical record scanning from Record Nations providers. Features like optical character recognition (OCR) and data extraction create editable digital files that can be added to any EMR system.
Medical DMS gives physicians and their support staff instant access to the documents they need to make faster, more informed medical decisions. You will be able to safely store and retrieve word-processing documents, images, and any other type of electronic file with just the click of a button.
Our Medical Document Management Services
Medical Records Scanning
Digitizing patient records allows healthcare providers to access important information instantly, leading to faster diagnoses and treatment methods. Save time for patient care, boost productivity and cut costs, and reduce errors caused by handwriting.
Medical Records Storage
Whether you need help getting set up with an EHR or another digital storage solution or have records still in their retention period in need of off-site storage, we can help. You will be able to increase office space while keeping up with retention laws.
Medical Records Shredding
If you currently have medical records past their retention period, we can help you get rid of them with our document shredding services. You will have peace of mind all of your patients’ information will remain confidential when you connect with one of our secure providers. They will also give you a certificate of destruction when the shredding is complete.
Medical Records Custodian
When a medical practice closes, we will help you find a custodian of your medical records to take control. This person will keep you in compliance with federal and state regulations like HIPAA as well as all retention laws. You will be looking after your patients long after you stop practicing.
Who Can Benefit from Medical Document Management?
Effective medical document management is critical in maintaining legal compliance and protecting patient privacy. Paper records can be easily misplaced, stolen, and damaged. Converting your documents protects against human error and natural disasters. A medical DMS will provide secured access to your medical files and include multi-tiered protection.
Medical offices and organizations will be able to customize documents with templates and indexing to easily organize and find the information they need. Customizing your documents helps simplify your document management process and improve proficiency.
Digital archiving and retrieval increases productivity, lowers storage and maintenance costs (when compared to managing a paper system), and increases day-to-day efficiency. Healthcare practices, businesses, and facilities of all kinds can benefit from medical document management services.
Clinics and Private Practices
Clinics and private medical practices have different needs when it comes to paperwork and patient data. An EMR system helps provide access to medical records, share patient files, and provide prescription information. Digital systems save time for busy healthcare providers and allow patients to be treated and communicated more effectively.
Hospitals or Healthcare Networks
Hospitals and large healthcare networks must be able to admit new patients, order testing, and transfer files between providers quickly. EMR systems are ideal for fast and accurate transfer of information, making it possible for doctors to make critical decisions that could save lives.
Medical claims can involve pages and pages of paperwork, which can lead to costly errors. Digital files maximize efficiency and allow you to manage many accounts and claims without delays or inaccuracies.
Medical Industry Regulations
Health Insurance Portability & Accountability Act (HIPAA)
Health Information Technology Economic & Clinical Health (HITECH) Act
State Medical Records Retention Laws