Medical Document Management & Services
Improve Your Medical Document Management with Record Nations Today
In the dynamic landscape of healthcare, the need for seamless document management has never been more critical. At Record Nations, we recognize the pivotal role that efficient document scanning and storage play in shaping the future of healthcare delivery. Amidst the complexities of patient care, administrative tasks, and regulatory compliance, the burden of paper-based processes can impede efficiency and compromise patient outcomes. That’s why our comprehensive document management solutions are tailored specifically to address the unique needs of the healthcare industry.
By digitizing and securely storing patient records, medical reports, and administrative documents, we empower healthcare providers to streamline operations, enhance data accessibility, and uphold the highest standards of patient care. Say goodbye to cumbersome paperwork and hello to a future where healthcare professionals can focus on what truly matters—providing exceptional care to their patients.
Your paper documents and records can be converted using medical record scanning from Record Nations providers. Features like optical character recognition (OCR) and data extraction create editable digital files that can be added to any EMR system. Medical DMS gives physicians and their support staff instant access to the documents they need to make faster, more informed medical decisions. You will be able to safely store and retrieve word-processing documents, images, and any other type of electronic file with just the click of a button.
Our Medical Document Management Services
Medical Records Scanning
Digitizing patient records allows healthcare providers to access important information instantly, leading to faster diagnoses and treatment methods. Save time for patient care, boost productivity, cut costs, and reduce errors caused by handwriting.
Medical Records Storage
Whether you need help getting set up with an EHR or another digital storage solution or have records still in their retention period in need of off-site storage, we can help. You will be able to increase office space while keeping up with retention laws.
Medical Records Shredding
If you currently have medical records past their retention period, we can help you get rid of them with our document shredding services. You will have peace of mind all of your patients’ information will remain confidential when you connect with one of our secure providers. They will also give you a certificate of destruction when the shredding is complete.
Medical Records Custodian
When a medical practice closes, we will help you find a custodian of your medical records to take control. This person will keep you in compliance with federal and state regulations like HIPAA as well as all retention laws. You will be looking after your patients long after you stop practicing.
EHRs
Electronic health records (EHRs) streamline healthcare operations by centralizing patient information, facilitating real-time access to medical records, and improving coordination of care among healthcare providers.
Why Choose Record Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.
Who Can Benefit from Medical Document Management?
Digital archiving and retrieval increases productivity, lowers storage and maintenance costs (when compared to managing a paper system), and increases day-to-day efficiency. Healthcare practices, businesses, and facilities of all kinds can benefit from medical document management services.
Clinics and Private Practices
Clinics and private medical practices have different needs when it comes to paperwork and patient data. An EMR system helps provide access to medical records, share patient files, and provide prescription information. Digital systems save time for busy healthcare providers and allow patients to be treated and communicated more effectively.
Hospitals or Healthcare Networks
Hospitals and large healthcare networks must be able to admit new patients, order testing, and transfer files between providers quickly. EMR systems are ideal for fast and accurate transfer of information, making it possible for doctors to make critical decisions that could save lives.
Insurance Agencies
Medical claims can involve pages and pages of paperwork, which can lead to costly errors. Digital files maximize efficiency and allow you to manage many accounts and claims without delays or inaccuracies.
Mental Health Care Practices
With the rise of digital therapeutics, Record Nations can help you digitize and store client records, treatment plans, and progress notes. Digitizing these records helps you track patient outcomes and treatment effectiveness to improve your patients’ care overall.
Benefits that Record Nations' Medical Document Management Services Provide
Enhance Efficiency
Streamlining administrative processes through digitization reduces manual tasks, eliminates paper-based workflows, and accelerates document retrieval, leading to increased efficiency and productivity.
Improve Patient Care
Quick access to electronic health records (EHRs) enables healthcare providers to make informed decisions, coordinate care effectively, and deliver personalized treatment plans, ultimately improving patient outcomes and satisfaction.
Enhance Collaboration
Centralized document storage facilitates seamless communication and collaboration among healthcare teams, ensuring timely access to critical patient information and promoting interdisciplinary care coordination.
HIPAA Compliance
Medical document management services help healthcare organizations comply with stringent regulatory requirements, such as HIPAA, by maintaining secure and auditable records, facilitating data privacy and security protocols, and ensuring adherence to retention policies.
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Medical Document Management FAQs
What is PHI?
PHI stands for Protected Health Information. It’s any piece of identifiable information that could put a patient’s confidentiality at risk. Some common examples of PHI include, but are not limited to: names, phone numbers, addresses, Social Security Numbers, and medical records.
How secure are your medical document management services?
How do we become a paperless practice?
With our medical records scanning services, you will seamlessly transform your practice into a paperless one. We offer day-forward scanning services to ensure all new patient data is being scanned into your system as well.
What services do I need if my practice is closing?
If your practice is closing, our medical records custodian services will ensure your patient data will be securely stored and available for your patients long after the closure.
What is HIPAA?
Health Insurance Portability & Accountability Act (HIPAA) outlines the requirements that protect personal health information (PHI), from retention to destruction. It requires records to be destroyed when their retention period is up, and shredding is an approved method.
What is HITECH?
Health Information Technology Economic & Clinical Health (HITECH) Act heightens enforcement and penalties for HIPAA non-compliance and requires data breach notifications to patients. This encouraged to standardization of the use of EHRs to increase security.
How long do I need to keep my medical records?
Each state has medical records retention periods that typically range from 6-10 years. No matter what the retention is, all records that reach the end of their period must comply with HIPAA and be thoroughly destroyed.
How can I keep a medical record retention log?
When you’re storing hard-copy medical records with one of our off-site storage providers, you can label your file boxes with their retention times. You can check the status of your records and their retention times, and once they expire, storage providers can handle their destruction with a secure shredding service. For your digital records, EHRs can be configured to track the retention times for them. Once retention periods expire, you can configure your EHR to delete the files automatically.