Construction Document Scanning and Document Management Services

Elevate Your Construction Business With Document Management Services

Managing construction documents is a complex task due to their extensive, detailed, and frequently revised nature, making traditional paper-based management error-prone. Large-format document scanning services offer a transformative solution for construction professionals, converting physical documents like blueprints and engineering drawings into digital formats.

This transition to digital documents streamlines workflow efficiency and collaboration. It empowers professionals to swiftly access and distribute essential plans, accelerating decision-making and project management. Whether collaborating on-site, addressing change orders, or managing unexpected challenges, digital documents provide a seamless and accessible solution for construction projects.

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Document Management Services for the Construction Industry

Large Format Scanning

This specialized scanning service was designed for businesses that handle blueprints, architectural drawings, schematics, and other oversized documents. It can also be used by anyone handling documents over the standard printer paper size.

Document Management Systems

Document management systems integrate seamlessly with your existing systems (like your ERP and line of business applications), and can be configured to deliver your documents in industry-standard formats.

Document Shredding

When the time comes to dispose of your physical documents, our services encompass both mobile and off-site shredding options, ensuring the thorough and secure destruction of your materials. For your peace of mind, both these services are accompanied by a certificate of destruction for your records.

Benefits of Outsourcing Your Large Format Scanning

A reliable, high-resolution document scanning solution can simplify large-format construction documents. Benefits of Record Nations’ Construction Document Scanning Services include:

Efficient Bid Preparation: Digital documents speed up bid preparation by integrating seamlessly with project management systems.

Streamlined Change Orders and Billing: Digital versions of documents can be easily tracked from creation to submission.

Eliminate Misfiled Documents: Avoid costly reprints by ensuring all documents are readily accessible.

Enhanced Security: Protect documents with state-of-the-art systems, allowing controlled access and tracking.

Effortless Compliance and Safety Management: Centralized, indexed digital documents simplify compliance for projects and employee records.

Frequently Asked Questions

What types of documents can be digitized and managed?

You can digitize various documents, including engineering drawings, architectural renderings, circuit diagrams, and more. Additionally, business documents like records, safety sheets, and employee training records can be integrated into a searchable document management system.

How does digital document management improve change order and billing processes?

Digital versions of change orders and billing documents can be easily tracked within a document management system, ensuring accuracy and traceability throughout the project lifecycle.

Can digital document management help with regulatory compliance and safety records?

Yes, digital document management simplifies compliance by centralizing regulatory and safety documents, ensuring they are up-to-date, easily searchable, and accessible from any device.

How can document scanning improve security for construction documents?

Document scanning enhances security by enabling controlled access to documents, tracking document access, and reducing the risk of misplacement or unauthorized reproduction.