Construction Document Scanning and Document Management Services
Elevate Your Construction Business With Document Management Services
Managing construction documents is a complex task due to their extensive, detailed, and frequently revised nature, making traditional paper-based management error-prone. Large-format document scanning services offer a transformative solution for construction professionals, converting physical documents like blueprints and engineering drawings into digital formats.
This transition to digital documents streamlines workflow efficiency and collaboration. It empowers professionals to swiftly access and distribute essential plans, accelerating decision-making and project management. Whether collaborating on-site, addressing change orders, or managing unexpected challenges, digital documents provide a seamless and accessible solution for construction projects.
Document Management Services for the Construction Industry
Large Format Scanning
This specialized scanning service was designed for businesses that handle blueprints, architectural drawings, schematics, and other oversized documents. It can also be used by anyone handling documents over the standard printer paper size.
Document Management Systems
Document management systems integrate seamlessly with your existing systems (like your ERP and line of business applications), and can be configured to deliver your documents in industry-standard formats.
Document Shredding
When the time comes to dispose of your physical documents, our services encompass both mobile and off-site shredding options, ensuring the thorough and secure destruction of your materials. For your peace of mind, both these services are accompanied by a certificate of destruction for your records.
Benefits of Outsourcing Your Large Format Scanning
A reliable, high-resolution document scanning solution can simplify large-format construction documents. Benefits of Record Nations’ Construction Document Management Services include:
Efficient Bid Preparation
Digital documents speed up bid preparation by integrating seamlessly with project management systems.
Streamlined Change Orders and Billing
Digital versions of documents can be easily tracked from creation to submission.
Eliminate Misfiled Documents
Avoid costly reprints by ensuring all documents are readily accessible.
Enhanced Security
Protect documents with state-of-the-art systems, allowing controlled access and tracking.
Effortless Compliance and Safety Management
Centralized, indexed digital documents simplify compliance for projects and employee records.
Construction Document Management FAQs
What types of documents can be digitized and managed?
How does digital document management improve change order and billing processes?
Can digital document management help with regulatory compliance and safety records?
How can document scanning improve security for construction documents?
How secure are your document management services?
Will I be able to edit my scanned construction documents?
What is the typical turnaround time for a project?
How much does scanning my construction documents cost?
How do I need to prepare my construction documents for scanning?
How much does off-site storage cost?
How do I prepare my documents for off-site storage?
2. Remove Unnecessary Items: Take this opportunity to purge any records that are no longer needed or relevant. Dispose of outdated documents following your organization’s document retention policies and regulations.
3. Boxing: Place the sorted documents into sturdy, archival-quality boxes or containers. Use appropriate-sized boxes to prevent overfilling and potential damage.
4. Labeling: Clearly label each box with information such as the contents, date range, and any other relevant identifiers. This will make it easier to locate specific records when needed.
5. Inventory: Create a detailed inventory list of all the boxes or containers being sent to off-site storage. Include box numbers, contents, and any other relevant information to track your documents.
6. Protective Measures: Consider using archival-quality folders, sleeves, or envelopes to protect individual documents within the boxes. This can help prevent damage from handling, moisture, or environmental factors.
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