In manufacturing, it’s critical to have an understanding how effective and efficient your processes are, and what each decision and step contributes to or subtracts from the bottom line.
To run an optimal manufacturing facility, you should have the ability to track, distribute, and archive thousands of documents every month. Document scanning, cloud storage and distribution systems help manufacturers maximize their processing, payment, inventory, and compliance process across all business functions.
Eliminate the costly distribution of paper documents in your organization, implement a digital filing system and maximize your document management today.
Organize Manufacturing Paperwork Better
To better optimize and manage your copious amount of paperwork, consider a long-term solution that eliminates filing cabinets, paper copies, and the time it takes to type records and important business documents.
Digital document conversion and document scanning helps streamline your processes which ultimately adds money directly to your bottom line. Not only can you tie your document management system directly into HRIS, SCM, and ECM systems, you can also create editable .PDF documents that can be locked and shared instantly after conversion.
You can also all but eliminate off site document storage of documents that need to be held on to for business purposes.
Convert Your Manufacturing Documents to Digital Format
A digital filing system will keep your files organized, improve customer service, help streamline your vendor relationships, and increase efficiency while eliminating costly on-site storage. Review the list below of documents that can be converted to a digital format:
- Engineering change orders
- Customer Orders/Purchase Orders
- Work Orders
- Accounts Payable/Accounts Receivable
- Customer Feedback
- Complaints & Resolutions
- Critical Business Records
- Testing of Manufactured Products
- Designs of manufactured products
- HR/Personnel Files
- Governmental Regulations and Requirements
- Industry Recommendations and Guidelines
- Employee Records
- Material Safety Data Sheets
- Large-format drawings, specifications, and blueprints specifications and more!
The Benefits of Digitizing Your Manufacturing Documents
Digital documents can provide a tremendous advantage to any manufacturing company, from compliance to day-to-day document management. A brief overview of many of the benefits are explained below.
Quality and document control
From training documents to reporting, a digital document management system will provide you with an easy way to manage version control. This allows you to track document revisions, electronic approvals and authorizations, and notifications with a click of the mouse.
You can also utilize automated workflows to help you build reliability into manufacturing processes while eliminating errors, delays, and duplicates caused by manual processes.
Streamline Manufacturing Vendor Management
How would you like a way to capture all records, communications, and documents you’re your vendors systematically? Digital documents allow you to seamlessly store and access all vendor agreements with ease.
Auditing/Records Management
To maintain ISO certification and conform to regulatory and compliance requirements for manufacturing procedures, it’s critical to capture and audit trail.
A document management system creates an electronic log of all activities and easily searchable, which increases the efficiency of the auditing process.
Eliminate the need to scramble if your company is audited- all your documentation is accessible whenever you need it.
Save Money and Increase efficiency by optimizing document storage and retrieval
Digital document management is a huge time saver for any manufacturing business. By eliminating the time it takes to locate, copy, file, and re-file documents over the course of a month, you can save hundreds of dollars in labor and storage space alone!
Get Quotes on File Scanning for Manufacturing Today!
Let Record Nations help you optimize your manufacturing processes through effective document management.
We’ll connect you to a local provider that can scan any document or file, and provide you with an easy-to-manage system that allows you to track anything from quality and document control to day-to-day process management.
Virtually any document management service offers OCR Conversion along with Conversion to PDF, which makes editing, updating, and distributing any file quick and easy.
To receive a free quote today, fill out the form or give us a call at (866) 385-3706. Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.
