Electronic Health Record

Get a Free Quote in Minutes!

Fill out our form below and we'll contact you with a free quote within 30 minutes during normal business hours.


Improve Your Patient Records System with an EHR

An Electronic Health Record (EHR) serves as a comprehensive electronic repository of a patient’s medical history, encompassing vital information such as medications, vitals, immunizations, and diagnoses. 


The primary objective in transitioning from traditional paper-based record-keeping to an EHR system is to meet the meaningful use criteria established by the HITECH (Health Information Technology for Economic and Clinical Health Act). By embracing EHR, healthcare facilities facilitate the seamless exchange of information across departments, enabling swift and precise decision-making processes.

Which Service is Right For You?

Use our FREE Records Wizard to find the right document scanning or records storage service for your project.

Why Choose Record Nations

Fast Turnaround

Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.

Nationwide Coverage

We have partners all over the United States and Canada.

Partnered with the Best

We are partnered with hundreds of partners nationwide providing you with the best, secure options in your area.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

How Much Does Healthcare Records Scanning Cost?

Professional healthcare record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple healthcare record scanning companies for your project.

The quote on a scanning project is determined by several things:

  • Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
  • Timeframe of the Project
  • Number of Pages and if They’re Double-Sided
  • Electronic Systems Already in Place Within Your Organization

Meaningful Use of an EHR

How Healthcare Records Scanning Works

1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.

2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.

3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.

4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.

5. Records are converted into desired formats and stored on an electronic health record system or document management system of your choosing.

6. Physical files are either returned to the hospital, office, or clinic or sent to an offsite storage unit until the retention period expires.

The Benefits of EHR Systems

Comprehensive and Up-to-Date Patient Information


EHR systems ensure that healthcare providers have complete and current information about their patients. This helps in making informed decisions quickly, improving the overall quality of care.

Increased Efficiency and Coordination

Easy access to patient records enhances efficiency in healthcare settings. EHRs facilitate smooth coordination between different departments, ensuring seamless patient care and reducing administrative burdens.

Improved Communication and Information Sharing


EHRs enable the sharing of test results and diagnoses with patients and other healthcare providers. This ensures that all parties involved in a patient’s care are well-informed and can collaborate effectively.

Reduce Errors and Mistakes

By providing accurate and up-to-date information, EHR systems help reduce errors related to misinformation, misdiagnosis, and incorrect prescriptions. This leads to safer and more reliable patient care.

Enhanced Security and Privacy

EHR systems increase the security and privacy of personal health information. They employ advanced security measures to protect patient data, ensuring that sensitive information is safeguarded against unauthorized access and breaches.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

See What Our Customers Are Saying

Tallahassee, FL
"Very helpful in my search for a company to scan a large quantity of medical records."
Denver, CO
"The phone call with Tyler was great and very helpful to get a quote quick."


What is ePHI?


ePHI is PHI that you save, transfer, or receive in electronic form. Some examples include:


1. Any medical information shared by email (lab and test results, appointment reminders, etc)


2. Appointments and procedures stored on an e-calendar


3. E-prescriptions


4. Digital photographs, X-rays, and MRIs


5. Health information stroage on a hard drive, computer, flash drive, cloud storage platform, etc

What's the difference between an EMR and EHR?



EMRs are a digital version of your patients’ charts from an individual practice. It’s made up of a patient’s medical history and diagnoses or treatments by a particular physician, specialist, nurse practitioner, surgeon, etc. EHRs are a more comprehensive overview of a patient’s medical history. They are made to be shared with other medical providers, meaning authorized users can instantly access their EHR when patients visit different healthcare providers.

How do I implement an EHR to comply with HITECH's meaningful use standard?


1. Adopting Certified EHR Technologies: The main focus of Stage 1 is the promotion and implementation of certified EHR technologies. Requirements for Stage 1 are fairly straightforward—clinical data needs to be electronically captured and patients need to have the ability to access a digital copy of their health records.


2. Expanding EHR Systems to Improve Care Coordination: Stage 2 builds on the initial adoption of EHRs, this time emphasizing their meaningful use. Focusing primarily on internal needs, during Stage 2 the requirements for meaningful use expand to include the ability to exchange patient information and, as a result, improve care coordination.


3. Using More Advanced Technologies to Improve Health Outcomes: Stage 3 finishes implementing meaningful use by taking more specific steps to improve patient health outcomes. With a larger system now in place, during Stage 3 requirements for meaningful use will include more advanced technologies like EHR system securities, e-prescriptions, and patient portals.

How secure are your EHR services?



All of our EHR service providers comply with state and federal privacy regulations, including HIPAA and HITECH.

What is the process for converting to an EHR system?


1. Give Record Nations a call at (866) 385-3706, fill out the form, or use the live chat. We’ll find HIPAA-compliant service providers in your area and get you free quotes on your project.


2. Choose the provider that best fits your needs and budget.


3. The service provider of your choice will scan your records using OCR technology so you can search and edit your records quickly and easily.


4. They will then use data abstraction and select the patient information they need in your EHR for the organization.


5. Once you’ve selected the data you need, your service provider will integrate it into your new EHR. Your electronic files are ready to be shared, searched, and edited.

How much will it cost to scan my medical records to an EHR system?



On average, it costs 7-12 cents per page, but the price will depend on how many records you have, the type, complexity, and any other special requests. Your service provider will give you an accurate price quote when you contact us with the details of your project.

How long does the transition to an EHR system take?



The timeline of your project will depend on the number of records you have to scan, any prep work they require, the type, the complexity, your service provider’s schedule, and any other factors. Your service provider will be able to give you an accurate timeline after you give them the details of your project.

Do I need to keep my paper records after they're scanned into the EHR?



This will depend on the retention period of your records. If you no longer need them, your service provider can securely shred them for you at their facility or they can return them to you to safely store. We recommend keeping a paper copy in off-site storage to have a secure backup in the chance of a disaster, data breach, power outage, etc.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.