Electronic Health Record

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Improve Your Patient Records System with an EHR

An Electronic Health Record (EHR) serves as a comprehensive electronic repository of a patient’s medical history, encompassing vital information such as medications, vitals, immunizations, and diagnoses.

The primary objective in transitioning from traditional paper-based record-keeping to an EHR system is to meet the meaningful use criteria established by the HITECH (Health Information Technology for Economic and Clinical Health Act). By embracing EHR, healthcare facilities facilitate the seamless exchange of information across departments, enabling swift and precise decision-making processes.

The Benefits of EHR Systems

EHR’s give hospitals and clinics a way to pass along patient information quickly and securely, which eliminates some of the risks involved with the quick decisions that have to be made on a daily basis.

EHR’s help healthcare providers manage patient care better by:

  • Ensuring that you provide complete, up-to-date information about any of your patients
  • Giving you easy access to patient records to increase efficiency and coordinate care between departments
  • Providing the ability to share test results and diagnoses with patients and other clinics
  • Reducing errors and mistakes due to misinformation, misdiagnosis, and incorrect prescriptions
  • Increasing the security and privacy of personal health information

See What Our Customers Are Saying

Rebecca
Tallahassee, FL
"Very helpful in my search for a company to scan a large quantity of medical records."
Holly
Denver, CO
"The phone call with Tyler was great and very helpful to get a quote quick."

EHR FAQs

What is ePHI?

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ePHI is PHI that you save, transfer, or receive in electronic form. Some examples include:

1. Any medical information shared by email (lab and test results, appointment reminders, etc)

2. Appointments and procedures stored on an e-calendar

3. E-prescriptions

4. Digital photographs, X-Rays, and MRIs

5. Health information stroage on a hard drive, computer, flash drive, cloud storage platform, etc

How do I implement an EHR to comply with HITECH's meaningful use standard?

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1. Adopting Certified EHR Technologies: The main focus of Stage 1 is the promotion and implementation of certified EHR technologies. Requirements for Stage 1 are fairly straightforward—clinical data needs to be electronically captured and patients need to have the ability to access a digital copy of their health records.

2. Expanding EHR Systems to Improve Care Coordination: Stage 2 builds on the initial adoption of EHRs, this time emphasizing their meaningful use. Focusing primarily on internal needs, during Stage 2 the requirements for meaningful use expand to include the ability to exchange patient information and, as a result, improve care coordination.

3. Using More Advanced Technologies to Improve Health Outcomes: Stage 3 finishes implementing meaningful use by taking more specific steps to improve patient health outcomes. With a larger system now in place, during Stage 3 requirements for meaningful use will include more advanced technologies like EHR system securities, e-prescriptions, and patient portals.

 

How secure are your EHR services?

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All of our EHR service providers comply with state and federal privacy regulations, including HIPAA and HITECH.

What is the process for converting to an EHR system?

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1. Give Record Nations a call at (866) 385-3706, fill out the form, or use the live chat. We’ll find HIPAA-compliant service providers in your area and get you free quotes on your project.

2. Choose the provider that best fits your needs and budget.

3. The service provider of your choice will scan your records using OCR technology so you can search and edit your records quickly and easily.

4. They will then use data abstraction and select the patient information they need in your EHR for the organization.

5. Once you’ve selected the data you need, your service provider will integrate it into your new EHR. Your electronic files are ready to be shared, searched, and edited. 

 

How much will it cost to scan my medical records to an EHR system?

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On average, it costs 7-12 cents per page, but the price will depend on how many records you have, the type, complexity, and any other special requests. Your service provider will give you an accurate price quote when you give them the details of your project.

How long does the transition to an EHR system take?

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The timeline of your project will depend on the number of records you have to scan, any prep work they require, the type, the complexity, your service provider’s schedule, and any other factors. Your service provider will be able to give you an accurate timeline after you give them the details of your project.

Do I need to keep my paper records after they're scanned into the EHR?

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This will depend on the retention period of your records. If you no longer need them, your service provider can securely shred them for you at their facility or they can return them to you to safely store. We recommend keeping a paper copy in off-site storage to have a secure backup in the chance of a disaster, data breach, power outage, etc.

Full HIPAA and HITECH Compliance

Record Nations’ partners provide fully compliant HIPAA and HITECH EHR systems, ensuring you stay in line with regulations.

Accessible Patient Files

An EHR helps doctors, nurses, and their support staff find a patient’s files in a quick search or in just a few clicks, saving them valuable time and making treatment and diagnosis easier.

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.