Small Business Document Management
Customizable Services for Small Business
Record Nations is your one-stop destination for all your small business document scanning and storage needs. We understand the challenges that small businesses face when it comes to managing their documents efficiently, and that’s why we’re here to help. Our comprehensive suite of services includes document scanning, off-site records storage, cloud storage, and electronic management systems, all designed to streamline your document management processes and enhance productivity.
With our nationwide network of trusted service providers, we’ll connect you with the best, most affordable solutions tailored to your specific requirements. Whether you’re looking to digitize your paper documents, free up office space with off-site storage, or ensure secure access to your electronic files, Record Nations has you covered. Experience the convenience and peace of mind that comes with our expert guidance and personalized service. Let us simplify your document management journey so you can focus on what matters most—growing your business!
We’ll assess your specific needs and connect you with the scanning and storage services that best align with your business objectives.Whether you’re based in the heart of a bustling city or a remote rural area, our extensive network of service providers spans across the US and Canada, ensuring that you have access to top-notch services no matter where you’re located. Our team of document management experts is here to guide you through every step of the process, from selecting the right services to implementation and ongoing support.
Services for Small Businesses
Document Scanning
Transform your small business’s paper documents into clear, consistent digital copies with our document scanning services. We’ll index and store your files for quick retrieval and easy access, helping you streamline your document management processes and improve productivity.
Large Format Scanning
Ensure your small business can access, edit, and share oversized maps, drawings, and schematics efficiently with our large format scanning services. By converting these large documents into digital format, you’ll improve accuracy, response time, and collaboration among team members.
Microfilm & Microfiche Scanning
Affordably convert microfiche and microfilm rolls into readable and searchable digital files tailored to the needs of your small business. Whether it’s 16 or 35-mm rolls, our partners accept any format, ensuring your information is easily accessible and organized digitally.
Off-Site Document Storage
Keep your small business’s physical documents safe and secure in our off-site storage facilities, equipped with climate control, on-demand retrieval services, simplified retention tracking, and 24/7 security. Free up valuable office space while ensuring the safety and accessibility of your documents.
Document Management Systems (DMS)
Take control of your small business’s information with DMS software. Gain structured organization for your digital documents, with features such as document indexing, processing, quick search, and workflow automation, empowering your small business to operate more efficiently.
Small Business Concerns We Address
Cost-Effectiveness
Small businesses often operate on tight budgets. Our network of service providers ensures that you get the most affordable document scanning and storage solutions without compromising on quality. We’ll match you with options that fit your budgetary constraints.
Space Constraints
Physical documents can quickly eat up valuable office space. With our off-site records storage services, you can free up space in your workplace while ensuring that your documents are securely stored and easily accessible whenever you need them.
Security and Compliance
Protecting sensitive business information is paramount. We work with trusted service providers who adhere to industry-standard security protocols and compliance requirements, giving you peace of mind knowing that your documents are in safe hands.
Accessibility and Organization
Locating important documents shouldn’t feel like searching for a needle in a haystack. Our document scanning services transform your paper documents into searchable digital files, making retrieval quick and effortless. Plus, our electronic storage solutions ensure that your documents are organized and accessible whenever and wherever you need them.
Scalability
As your business grows, so do your document management needs. Our flexible solutions can scale with your business, accommodating increased document volume and evolving requirements without disruption.
Frequently Asked Questions
What are the benefits of document scanning for my business?
How does document scanning help with compliance for small businesses?
What types of documents can be scanned for businesses?
What is the difference between onsite and off-site document scanning services?
Can I access my scanned documents remotely?
How much does it cost to scan documents?
What documents should I keep in off-site storage?
- Legal and Regulatory Documents
- Financial Records
- Human Resources Records
- Historical Documents
- Intellectual Property
- Backup Tapes and Media
- Architectural and Engineering Plans
Is a DMS or cloud storage better for small businesses?
How can I protect my business documents in case of a natural disaster?
What is the typical turnaround time for a project?
What do I need to do when my documents' retention period is up?
What is OCR?