Real Estate and Mortgage Document Scanning & Management Services
Effortless Document Management Solutions for Real Estate Professionals
In the real estate industry, particularly within mortgage, title, and real estate agencies, the volume of paperwork can be overwhelming. Every loan, closing, and mortgage agreement generates numerous documents that must be filed and retained. Document scanning simplifies this process, reducing retrieval time and enhancing paperwork management.
Managing documents constitutes a significant expense for real estate offices, and paper-based systems are both inefficient and raise concerns about security and regulatory compliance. Transitioning to a digital management system offers a seamless solution. It not only streamlines document management but also addresses the challenges posed by the extensive paperwork in the mortgage, title, and real estate sectors. This digital transformation optimizes operational efficiency, while also proactively tackling security, compliance, and the substantial costs associated with traditional paper-based document management.
How much does scanning my real estate records cost?
On average, it costs 7-12 cents per page, but it will depend on the size of your project, the complexity, add-on features, and any other special requests. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple record scanning companies for your project.
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Document Services for the Real Estate Industry
You've got options when it comes to your document scanning project.
Document Scanning
With document scanning services, you gain the ability to find any document quickly with a keyword search with the help of OCR. Find your loan number, client name, document date or blueprints with just a few words.
Document Management Systems
Document management systems integrate seamlessly with your existing systems (like your ERP and line of business applications), and can be configured to deliver your documents in industry-standard formats.
Document Shredding
When the time comes to dispose of your physical documents, our services encompass both mobile and off-site shredding options, ensuring the thorough and secure destruction of your materials. For your peace of mind, both these services are accompanied by a certificate of destruction for your records.
Document Storage
Simplify tasks, boost security, and improve how things are accessed by choosing from our digital storage choices. If you still need to keep paper documents for a while, we also have off-site storage. This helps you clear up office space.
Hard Drive Destruction
Protect your firm’s sensitive data with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing data breaches and ensuring compliance with industry regulations.
How Real Estate Document Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the documents and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on cloud storage or document management system of your choosing.
6. Physical files are either returned to the office or sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
