Government Document Scanning & Management For Municipalities
As the administrator overseeing archives and records management for a county clerk’s office or government agency, it’s up to you to fulfill records requests and ensure your agency adheres to all data and records retention compliance.
You know what’s at stake: every document and file has to be protected against data breaches, bad actors, and even natural disasters. Modern document scanning and document management services help your agency work more efficiently, stay more secure, and meet federal, state, and local compliance requirements.
Find Your Government Document Management System Partner
Record Nations collaborates with service providers nationwide to offer customized document management systems that precisely align with your agency’s requirements. Take the lead in elevating your government’s productivity, streamlining processes, and automating document management, storage, and security today.
How Much Does Government Storage and Scanning Cost?
Professional government record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors.
You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple record scanning companies for your project.
The quote on a scanning project is determined by several things:
- Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
- Timeframe of the Project
- Number of Pages and if They’re Double-Sided
- Electronic Systems Already in Place Within Your Organization
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Document Scanning & Service Options for Government Agencies
Explore options for your document scanning project.
Document Scanning
Digitizing files and automating processes provide increased productivity and allow you to stretch the budget a little further by mitigating costly onsite storage and paper document management costs. Embrace efficiency and organization with our customizable service options.
Document Storage
Simplify processes, improve security and accessibility protocols, and save time overall with one of our digital storage options. If you have paper documents that you still need to keep during their retention period, we also offer off-site storage so you can clear your office space.
Document Shredding
When you no longer need your physical documents, we offer mobile and off-site shredding services to ensure the proper destruction of them. Both services include a certificate of destruction for your records.
Electronics Destruction
Reinforce the security of your government’s data while also prioritizing environmental responsibility with electronics destruction. Our secure service providers ensure the thorough destruction of all types of electronics to eliminate potential data breaches and leaks.
Hard Drive Destruction
Enhance the security of your government data with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, minimizing the risk of data being compromised.
How Government Document Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on a document management system of your choosing.
6. Physical files are either returned to the office or are sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
