Jackson Document Storage
Do you know how much time and effort your staff puts into document storage and retrieval? Do you have a policy or system for how long to keep documents? How much time is spent looking for a specific file? And what happens when no one can find a file?
Record Nations Jackson will link you with document storage providers who will help you to devise a reliable, budget-friendly and secure storage process for your physical and digital files. In Mississippi, law offices have to retain files for at least seven (7) years after a legal matter is resolved. And healthcare providers have to keep files on a patient for at least seven (7) years after a patient’s death, ten (10) years after the last service provided to an adult patient, and seven (7) years past the age of majority for a pediatric patient. That means a lot of office space dedicated to paper!
Storage Options
- Physical Document Storage
Moving your paper files offsite frees up usable office space and allows for your documents to be held in a secure environment. Record Nations’ network partner facilities can protect your files in case of disaster, are monitored around the clock and have optimum temperature controls. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files can be stored elsewhere or you could choose to keep the records in your office. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (769) 268-7702
