Document Management for the Insurance Industry
Improving Document & Claims Management for the Insurance Industry
Insurance agents have to manage a significant amount of paperwork every day. Insurance claims, new applications, and documentation for the multitude of insurance policies available can make managing the paperwork a challenge. That’s where insurance document scanning and management services can help!
Electonic document management can automate your processes, optimize workflow, reduce expenses, and improve the way you interact with your clients with the right program for your needs. With automation, insurers improve accuracy and eliminate human error. Record Nations has experts in your area who specialize in providing services to the insurance industry. From claims to new applications, we can help your office go paperless and eliminate the headaches of paper documents forever.
How Much Does Insurance Storage and Scanning Cost?
Professional insurance record scanning services can range from 7-12 cents per page depending on where you’re located, how many records you have, which company you select for your project, and other factors. You can find out more about estimating your document volume and pricing here. Our team will be sure to offer you all the information available to ensure you get the service you need. Be sure to ask for a customized quote from multiple insurance record scanning companies for your project.
The quote on a scanning project is determined by several things:
- Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
- Timeframe of the Project
- Number of Pages and if They’re Double-Sided
- Electronic Systems Already in Place Within Your Organization
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Service Options for Insurance Agencies
You've got options when it comes to your document scanning project.
Document Scanning Services
With digital documents, insurance companies can optimize their processes, substantially lower expenses related to physical storage, and speed up the retrieval of information. The capacity to effortlessly retrieve, search, and exchange digitized documents fosters teamwork, quickens the handling of claims, and ultimately, enhances customer satisfaction. In an ever more digital environment, insurance experts can adeptly navigate their responsibilities with enhanced flexibility.
Document Storage Services
Insurers must pay close attention to their document management process to maintain compliance and properly manage contracts, accounting files, legal filings, and personnel files. An effective document management system (DMS) protects your company with data organization, transaction records, and increased productivity. You will be able to search and edit any document quickly and easily in a DMS as well as increase data security.
Document Destruction Services
To protect your business and client data after you have scanned your files, you can have the documents securely shredded. We have mobile shredding options where you can even watch the shredding to ensure complete destruction and compliance. We also offer off-site shredding where your documents will be picked up and shredded at a secure facility. To protect your data even further, we can also destroy your hard drives when you plan on upgrading your technology.
Hard Drive Destruction
Protect your insurance firm’s sensitive data with professional hard drive destruction services. Record Nations connects you with trusted providers who ensure thorough and secure destruction, preventing data breaches and ensuring compliance with industry regulations.
Electronics Destruction
Ensure the security of your insurance firm’s sensitive data with professional electronic destruction services. Record Nations connects you with trusted providers who guarantee thorough and secure destruction, preventing data breaches and ensuring regulatory compliance.
How Insurance Document Scanning Works
1. Prepare your documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.
2. Contact Record Nations at (866) 385-3706 or fill out the form to receive free quotes from providers in your area. Choose the provider that best fits your needs and budget.
3. The scanner takes the records and transports them securely to a facility to begin the conversion process. However, if you need to conduct the process on-site, they instead take their scanners to your location.
4. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.
5. Records are converted into desired formats and stored on a document management system of your choosing.
6. Physical files are either returned to the office or are sent to an offsite storage unit until the retention period expires.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
