Businesses today need simple, secure ways to manage their documents. Cloud storage makes it easy to streamline access and improve efficiency without the burden of expensive infrastructure. For companies starting or continuing their digital transformation, cloud storage is a straightforward document management solution that scales alongside your organization.
Companies can — and do — store all types of files in the cloud. From internal process documents and reports to client-facing presentations, there are few limits to what data can be stored in the cloud. A cloud storage system enables employees and clients to access, edit, and transfer documents from anywhere with an internet connection.
Cloud Storage is Here to Stay
Cloud computing, and specifically cloud storage, has quickly become the go-to solution for businesses of all kinds. With roughly 60% of all corporate data now on the cloud, the benefits are clear: stronger security, simpler processes, and lower costs compared to manual alternatives.
One of the main reasons for businesses digitizing documents is the increase in efficiency and security. Businesses see the advantages of having these systems in place. as it frees up a lot of resources, both physical and technical, for more productive purposes. In addition, it saves money by eliminating the need for expensive file cabinets, or an internal server.
Cloud Storage Solutions
Today, there are a number of different cloud storage models available. Choosing the right cloud storage for business needs requires a deeper dive into each of those models.
Public Cloud Services
Public cloud services are a popular option for businesses and individuals alike. They’re typically free or low-cost solutions that offer services like storage, email, and more. If you’ve used Gmail or DropBox before, then you’ve used public cloud storage.
One of the big benefits of public cloud solutions is the minimal cost. It’s also a pretty reliable service. The companies who offer it need to ensure it’s available to anyone at any time, so they employ multiple data centers and servers to keep it running as expected. For the same reason, public cloud services are also highly scalable and flexible. This can be especially helpful for businesses as they start to grow and expand.
On the flipside, public cloud solutions can be riskier for businesses when it comes to security. Due to the public nature of this solution, the security measures in place may be less stringent than that of private cloud solutions.
Private Cloud Services
The structure of private cloud services are very similar to public cloud services. The biggest difference is control and accessibility. With private cloud solutions, access is limited to those within the organization that controls it. This is beneficial for businesses who have higher security requirements or want more control over their data.
Increased security is one of the biggest benefits of private cloud services. This can go a long way in streamlining compliance for companies in highly regulated industries. Private solutions also enable scalability and flexibility in corporate cloud storage, but without the security concerns of public cloud services.
The biggest downside to private cloud services is the cost. Unlike public cloud solutions, private ones offer enhanced infrastructure and custom configurations. These aspects often require an investment from businesses, but the return is safe, secure data that’s still accessible to everyone who needs it.
Hybrid Cloud Services
As you might’ve guessed, hybrid cloud services provide an option that lands somewhere between public and private cloud services. Hybrid solutions often include the enhanced infrastructure for critical data security along with accessible web-based systems for every-day collaboration.
Hybrid cloud services offer many of the same capabilities as public and private cloud solutions, including scalability and flexibility. They’re also helpful during network issues. When network performance becomes a blocker, teams can shift from private to public cloud to limit workflow and productivity interruptions.
While hybrid cloud solutions can provide the best of both worlds, they also require more effort to map out, set up, and maintain. This can impact the cost upfront and over time. Security risks are also present when working with public cloud solutions, even if they’re only one part of your overall system.
Record Nations’ Cloud Storage for Business Needs
Regardless of which type of cloud storage solution you end up choosing for your business, Record Nations can help. From scanning and storage to secure destruction, we connect you with experienced providers in your area who ensure your documents are managed securely so you can focus on growing your business.
Ready to get started? Fill out the form, use the live chat, or give us a call at (866) 385-3706. Afterward, you will receive free quotes from experts in your area who can help you.
