Medical records scanning and medical records storage go hand in hand. When you convert patient records to digital files, you will still need to store and retrieve some physical medical records offsite. You will need to find a document management company that specializes in both.
Record Nations Columbus partners with companies that offer full-service scanning and storage for medical practices, hospitals, and other healthcare-related businesses. They can index, scan, or store many documents for an affordable price.
Preparing Medical Records for Scanning
Medical records contain personal health information (PHI) that must be handled carefully to ensure the information remains confidential. Patient privacy is protected by federal and state law, as well as HIPAA privacy regulations. To stay in compliance, medical practices look to document management systems including scanning.
Follow these steps to begin your medical record scanning project today:
- Contact us by calling (706) 256-8083 or filling out the form.
- Provide some details about your scanning needs and we will find local professionals that can complete your project.
- Scanning providers will send you customized price quotes for your scanning project.
- Choose a provider and together you can begin converting your files to a digital system.
Medical Records Storage Services
Offsite storage provides a place to store medical files that have not met their retention dates or that need to be available for retrieval or backup.
Our monitored, secure storage facilities protect your documents from being lost or stolen. You can limit access to your files and set different levels of security for your files as needed. You can rest easy knowing your documents are safe with Record Nations Columbus.
Medical Records Custodian
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties. Georgia requires patients’ files to be stored for a minimum of 10 years.
Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support.
Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Contact Us For All Of Your Medical Records Management Needs!
Call us at (706) 256-8083 or fill out the form to receive free quotes and get on your way to being an organized and secure medical practice. We are happy to answer any questions so we can connect you to the right services. Our reliable, secure partners are ready to help!
Record Nations Columbus Location
Record Nations Columbus
313 Ford Dr
Columbus, GA 31907
Our operating hours are Monday-Friday from 9:30 AM to 6:00 PM and Saturday 9:30 AM to 4:00 PM.
Record Nations proudly serves these cities near the Columbus area:
Alpharetta | Atlanta | East Point | Lawrenceville | Norcross | Peachtree City | Sandy Spring | Stonecrest | Thomaston