Medical records scanning and medical records storage go hand in hand. When you convert patient records to digital files, you will still need to store and retrieve some physical medical records offsite. You will need to find a document management company that specializes in both.
Record Nations partners with companies that offer full-service scanning and storage for medical practices, hospitals, and other healthcare related businesses. Our image processing and storage facilities are HIPAA and HITECH compliant. They can index, scan, or store many documents for an affordable price.Â
Preparing Medical Records for Scanning
Medical records contain personal health information (PHI) that must be handled carefully to ensure the information remains confidential. Patient privacy is protected by federal and state law, as well as HIPAA privacy regulations.Â
Scanning is a hassle-free process that will protect your files and streamline your daily processes. Follow these steps to begin your medical record scanning project today:
- Contact us by calling (401) 234-1621Â or fill out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project.Â
- Scanning providers will send you customized price quotes for your scanning project.Â
- Choose a provider and together you can begin converting your files to a digital system.Â
Medical Records Storage Services
Offsite storage provides a place to store medical files that have not met their retention dates or that need to be available for retrieval or backup.
Our monitored, secure storage facilities protect your documents from being lost or stolen. You can limit access to your files and set different levels of security for your files as needed. You can rest easy knowing your documents are safe with Record Nations.Â
Medical Records CustodianÂ
When a healthcare facility in Cranston closes, a person or company is appointed as the custodian to manage the patient records. Rhode Island requires that medical records and patient files be stored for a minimum of five years. Â
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.Â
Protect Your Patients’ Medical Records Today
Medical scanning and storage is crucial for protecting patient privacy. Our professional medical record service providers are capable and willing to handle your scanning and storage projects. Call us at (401) 234-1621 or fill out the form to receive free quotes and get on your way to being an organized and secure medical practice.  Â
Record Nations Cranston Location
Record Nations Cranston
335 Webster Ave
Cranston, RI 02920
(401) 234-1621
cranston@recordnations.com
Our operating hours are Monday-Friday from 7:30 AM to 5:00 PM.
Record Nations proudly serves these cities near the Cranston area:
Adamsville | Albion | Ashaway | Barrington | Block Island | Bradford | Bristol | Carolina | Central Falls | Charlestown | Chepachet | Clayville | Coventry | Cumberland | East Greenwich | East Providence | Exeter | Fiskeville | Forestdale | Foster | Glendale | Greene | Greenville | Harmony | Harrisville | Hope | Hope Valley | Hopkinton | Jamestown | Johnston | Kenyon | Kingston | Lincoln | Little Compton | Manville | Mapleville | Middletown | Narragansett | Newport | North Kingstown | North Providence | North Scituate | North Smithfield | Oakland | Pascoag | Pawtucket | Peace Dale | Portsmouth | Providence
