Choosing a medical record scanning and medical record storage provider is an important decision for medical practices. You want to ensure that your records will be secure throughout the scanning process and that an offsite storage facility will protect your documents from theft and damage.
Record Nations offers full-service scanning and storage for medical records. We partner with trusted providers in the Toledo area that are HIPAA and HITECH-compliant. Our services are reliable, consistent, and safe.
Preparing Medical Records for Scanning
Medical records must be handled with care because they contain personal health information (PHI). Medical providers are legally obligated to protect this information and must follow HIPAA privacy regulations.
Follow these easy steps to get started with medical record scanning today:
- Fill out the form or call us at (419) 371-2319. We will ask for some details about your project and connect you with local providers for free price quotes. Make sure you include the number of records you need scanned and the level of detail your need to maintain for each record.
- Local scanning contractors will contact you right away with personalized quotes on your project.
- Select the contractor that best fits your needs and together you can start the scanning process.
Medical Records Storage Services
Offsite medical record storage has many benefits. It allows you to free up valuable office space to increase productivity. You can also limit who has access to your files, reducing the chance of records being lost or misplaced.
Medical Records Custodian
When a Toledo healthcare facility closes, a person or company is appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored, Ohio law requires 6 years minimum.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
With medical record storage, you can protect patient privacy and follow record retention requirements without worry or clutter.
Protect Your Patients’ Medical Records With Record Nations Today
Medical record management needs to be safe, compliant, and reliable. Record Nations has medical record scanning and storage solutions that are customized for your practice. To get started, call us at (419) 371-2319 or fill out the form on this page. We would be happy to answer your questions and connect you with local providers today.
Record Nations Toledo Location
Our operating hours are Monday-Friday from 8:30am to 6:00pm.
Record Nations proudly serves these cities near the Toledo area:
Clay Center | Erie | Genoa | Harbor View | Lambertville | Maumee | Millbury | Northwood | Oregon | Ottawa Lake | Perrysburg | Rossford | Stony Ridge | Sylvania | Temperance | Walbridge