Walnut Document Storage
Record Nations has solutions for all of your document storage issues. Whether you need more space for document storage, or staff are spending too much time searching for misplaced files, Record Nations can help.
Record Nations Walnut will link you with document storage professionals to assist with a cost-effective and secure storage solution for your physical and digital files. In California, lawyers are advised to keep client files for five years on civil cases, for the life of the client on criminal cases, and for 15 years on estate or trust cases. Doctors have to keep patient files for at least seven years after the last patient encounter.
That’s a lot of space being used for previous clients who aren’t producing income for your business.
Storage Options
Storing your files and file cabinets at a secure location away from your office will give you more square footage to operate your business. Record Nations’ partner facilities can safeguard your files in times of disaster. The facilities are monitored 24/7 and have temperature controls to protect paper from degrading. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage gives you remote access to your business records while the physical files are stored securely offsite, or you could choose to keep the files in your office. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authentication.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system manages document retention schedules and organizes direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents are to be stored away from your office, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get quotes on services from storage providers in Walnut.
- Choose your new provider and schedule when work will start to get your documents into secure storage.
Call Record Nations Today – We Have the Answers!
