Medical Records Storage Services
Off-Site Health Records Storage Services
Whether you have transitioned to an EHR or you simply have records that have not reached their retention period, medical record storage is a practical solution to free up office space while keeping records safe, ensuring they are not lost, stolen, or damaged.
Off-site medical records storage professionals specialize in securing old records that are not often needed or accessed rarely while minimizing your storage costs. You can also store your backup tapes, external hard drives, and other media along with your paper documents, keeping your data safe in the case of a natural disaster or a data breach.
If your medical practice is closing, it is required by law to hire a custodian for your records to manage any health care requests. Your medical records may be transferred to another physician as the custodian or they can be stored in an off-site facility until the retention time expires. Whoever the custodian is, medical records need to be available at a patient’s request.
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Scanning Services We Offer
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The Medical Records Storage Process
1. Assess the types of documents you would like to store and how many you currently have. Organize and index your records however you choose, whether it’s their retention date, patient name, etc.
2. Call Record Nations at (866) 385-3706 or fill out the form to get free, customized quotes on document storage services. We can answer any questions you may have about our services, security, and what options might be the best fit for your practice.
3. Choose the service provider that best meets your needs and budget.
4. The service provider you choose will work closely with you to find the best solution to integrate off-site storage into your practice. Set up a time with the provider to hand off all documents securely and come up with an optimal ongoing transfer service, if necessary.
5. At the facility, your medical records will be indexed and stored based on your guidelines. If you choose to integrate new records into your EHR system, they will be scanned and uploaded to it.
6. New documents can be incorporated as needed, and medical records past their retention period are destroyed.
Why Choose Record Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Record Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
