Medical record scanning in Berkeley, CA
California adds a second layer that most states don’t. Alongside HIPAA, the California Confidentiality of Medical Information Act lets a patient sue over an exposed chart without proving financial loss.
That changes how a practice picks a scanning vendor, because the exposure sits with the practice throughout. Healthcare is close to a fifth of California’s records work, so local providers meet the requirement often.
What the vendor has to satisfy
- A signed business associate agreement in place before the first box moves
- Chain of custody logged at box level, in sealed and numbered containers
- NAID AAA certification for destroying the originals once images are verified
Record Nations matches Berkeley practices with providers carrying all three, which is the diligence the regulations put on you rather than on them.
The six-year clock, and what follows it
A chart stays in play for six years, counted from creation or the last date of service. Records inside that window belong in indexed off-site storage rather than a practice corridor.
Once the clock runs out, the paper goes to certified destruction and you’re issued a Certificate of Destruction covering the batch. That document is what answers a records request that arrives years afterward.
Get quotes for a Berkeley chart project
A chart count and a note on whether originals should be destroyed afterward is enough. Record Nations returns estimates from certified local providers free of charge, each naming the certifications it holds, so the vetting is finished before a conversation starts.
