Use Cloud Based Record Management for your Office

Digital record management should be a huge part of your document management plan. We say this for a lot of reasons, but with the increased usage of computers and other devices in businesses worldwide, if you’re not pushing the envelope you’re falling behind. Cloud-based record management isn’t ‘new’ technology-...

Is Hard-Copy Record Storage a Thing of the Past?

Record storage plays an important role in maintaining any company’s secure documents. There is truly an emerging trend of the paperless office, where rows upon rows of filing cabinets are disappearing, being replaced with cloud storage and digital backup systems. Although the transition has lots of benefits, there is a...

What Is Bates Numbering?

If you have been in document management for any period of time you have heard about Bates numbering. It is a system that provides a unique number to every page of a document. It is sometimes used to refer to a time and date stamp on a document. Bates...

Document Scanning Robot

A large portion of the cost of a document scanning project is the manual work required to prepare the documents. Every document must be oriented correctly and any lose material secured or moved to another page. In addition the document is indexed so it is easily found going forward....

Naming Conventions for Electronic Documents

One goal for most businesses when they are converting paper to digital records is to make them easier to find. The best option for doing this is to upload the records into a Document Management System (DMS). This is a software packaged designed to manage electronic documents across multiple users...

It’s Time to Streamline Your Back Office Processes

Any business needs to run efficiently without sacrificing the quality of their services. Oftentimes, businesses have to work within a specific time frame to meet an expectation. If the business falls short, the deal can easily go to another company. Small companies may find it a challenge to ensure...

Record Retention Guide: Keep it or Shred it?

With identity theft continually on the rise, causing billions of dollars in damages to businesses and individuals every year, it is important to know how long you need to keep your records and how to properly dispose of them. Holding onto copies of these documents can cause more harm than good...

Data Manipulation: It’s Not As Bad As It Sounds

It’s easy to mistake data manipulation for something bad but it is nowhere near what you’re thinking about right now. It’s actually just a term that refers to a computer language that changes information in a database. Manipulation involves processes like moving data, changing, or removing a record. And...

Keeping Up on Personal Records Retention

Record retention policies are most often geared towards businesses, but it’s important to maintain and manage personal records as well. The same disciplined, thought-out process should be used. While HIPAA and FACTA don’t necessarily apply to personal documents stored at home, your personal files still need to be kept...

Book Scanning and Copyright Law

Many of us have amassed large libraries of books over the years. Most avid readers have at least one book reader. The convenience of having several books in one little device is a convenience that causes many people to give up their paper books for electronic versions. The question...