Garland Document Storage
Do you have any idea how much time and effort your staff spends on document storage and retrieving documents? Is there a policy for how long you retain documents? How much time is spent, on average, searching for a specific file in your office? What do you do when you can’t find a file?
Record Nations Garland will link you with document storage providers who will help you design a process to store your physical and digital files. This process will be both affordable and secure. In Texas, physicians must keep an adult patient’s medical records for at least seven years from the last patient encounter. There is no clear-cut regulation on how long Texas attorneys must retain client files. That puts a great responsibility on attorneys to secure their previous clients’ interests, and original property such as currency, bonds and deeds.
All of that paper can take up a lot of space in an office!!
Business Storage Options
After removing paper files and file cabinets away from your worksite to be held in a secure environment, it will amaze you how much more space you have. Record Nations’ network partner facilities can safeguard your files in times of disaster; they’re monitored 24/7 and have temperature controls to protect paper degradation. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage allows you remote access to your business records while the physical files are stored securely offsite, or you could choose to keep them in your office even though they are also saved in the Cloud. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system manages document retention schedules and organizes documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you want to store away from your office, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers in Garland.
- Choose your new provider and schedule when work will start to get your documents into secure storage.
