Document Scanning Hayward, CA

Hayward Document scanning servicesAre you considering making the switch from paper to digital files? Record Nations Hayward has professional document scanning services for any kind of business or medical practice. Digital records improve workflow, secure your private information, and increase productivity.

We can take on conversion projects of any size and include indexing for quick and easy access to your files. If you are unsure of what scanning services you need, give us a call at (510) 584-9677 or fill out the form. We are happy to answer all of your questions and connect you with local providers to get your project started.

How Document Scanning Services Work

Document scanning converts your paper files to electronic documents. We can scan all kinds of documents of virtually any size into high-quality images. We use top-of-the-line scanners to complete your project and offer mobile scanning services for added security. 

We aim to make scanning services as easy as possible.

Document Scanning ServicesWe take the following steps to make your scanning project easier:

  • We remove bindings to prepare documents for scanning.
  • We convert single and double-sided documents.
  • We can index by page or by document, whichever you choose.
  • We offer Optical Character Recognition (OCR) to make your documents editable. 
  • We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage
  • We can accommodate special requests, just be sure to include the details when you request a free quote by calling (510) 584-9677 or filling out the form on this page. 

How to Count Your Documents

When preparing for your scanning project, it is helpful to have an estimate of how much paper you have to scan. You can do this by thinking of your pages in banker’s boxes or on a shelf. 

In a standard banker’s box (12.5″W x 15.5″D x 10.5″H), you can fit 2,000 to 2,500 sheets of paper. If you have larger file boxes (15″W x 24″D x 10.5″H), they can hold 4,000 to 4,500 sheets of paper. If your paper is stored on a shelf, you can typically fit 150 to 200 sheets of paper per inch. The number will vary based on the thickness of the paper and depending on the brand of file folders you have.

The Cost of Document Scanning in Hayward

There are many factors in determining the price of your scanning project. Typically, document scanning companies charge by the page. Depending on your location, the price ranges from 7 to 12 cents per page. The number of documents you have can also impact the price, as well as the company that you choose to use.

Other features that can affect price are:

  • Scanning specifications like OCR, redaction, indexed, non-indexed, etc. 
  • Time frames of your project
  • Double-sided documents
  • Specific systems, file types, and special requirements

For customized price quotes from many Hayward-based scanning companies, call us at (510) 584-9677 or fill out the form on this page. We offer many options for document scanning and will make sure to find the right service to fit the needs of your business.

Contact us for FREE Quotes on Document Scanning Services in Hayward

Record Nations is your one-stop shop for document management services. We have decades of experience and are confident we can help your business make the transition to digital files. Call us at (510) 584-9677 or fill out the form to get started on your document scanning project right away.

Record Nations Hayward Location

Record Nations Hayward
1206 W Winton Ave
Hayward, CA 94545
(510) 584-9677
hayward@recordnations.com

Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM.

 

Record Nations proudly serves these cities near the Hayward area:
Burlingame | Campbell | Cupertino | El Cerrito | Fremont | Mill Valley | Milpitas | Mountain View | Oakland | Pleasanton | San Bruno | San Carlos | San Francisco | San Leandro | San Jose | San Mateo | San Rafael | Santa Clara | Santa Rosa | South San Francisco | Redwood City