Medical Record Scanning in New Haven, CT

New Haven Medical Record Scanning 

Today’s medical patients expect fast lab and medical results. They also want easy access to their personal medical records. When given the opportunity, most patients sign up for a patient portal with their doctor. Record Nations New Haven can connect you with medical records scanning, storage of your medical records, Electronic Health Record Systems (EHR) and other management services to make your office operations more efficient.  Our specialty network of document management providers can digitize your patient charts and they can be integrated with the EHR that you have chosen for your medical practice.. 

In Connecticut, all parts of a medical record along with pathology slides and EEG/ECG tracings have to be retained for seven (7) years from the last date of treatment or three (3) years after the patient’s death. Going digital will transform the way your medical practice interacts with your employees and serves your patients.  You’ll have patient information at your fingertips. You’ll be able to prescribe medications electronically and automatically link to pharmacies and other healthcare professionals in your referral network.

benefits of scanning services

Liability decreases in paperless offices. There’s always the risk of losing a paper document, misfiling it or breaching confidentiality if it’s seen by unauthorized persons.  Record Nations New Haven has a curated network of industry experts with services that can be used by healthcare clinics, private medical or dental practices, hospitals, and other ancillary healthcare services.

Storage Services for Healthcare Documents

Off-site storage services along with document scanning can keep your medical records secure when you have to retain files to comply with local and state regulations. Storing your aging patient files away from the office will free up clutter during the years-long mandatory retention period. Storage services provided by our network of document management providers are secure and easy to use. 

Once you call our trained Record Nations staff, we’ll find you competitive price options with New Haven providers. You can access your files whenever you need to, and you can set up customized security levels as well. Record Nations New Haven can also help your practice find custodianship services when you need them.

Contact Record Nations to Find the Right Service for You!

(203) 404-4381

Tallahassee, FL
Star rating
"Very helpful in my search for a company to scan a large quantity of medical records. She explained the process, that the companies would contact me, sent me a list of them, and followed through quickly. I would use again."
Odenton, MD
Star rating
"Kyle asked questions to understand what I was looking for and gave me a very competitive price."
DeSoto, TX
Star rating
"I was searching for quality companies to assist with record management as I close my medical practice. Record Nations responded quickly and gave me two good references. Very pleased with their service."
Cost section image

The price of medical records scanning can range from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project- other requirements can impact this price. Our team members will be sure to offer you all the information we have to make sure you get the service you need. 

The quote on a project is determined by several things:

  • Specialized scanning (OCR, redaction, indexed, non-indexed);
  • Timeframe of the project;
  • Number of pages and if they are double-sided;
  • Electronic systems already in place within the practice and if the scanned documents must be compatible with them.

What Is the Medical Record Scanning Process?

Step 2Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 3Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in New Haven Ct who can meet your needs.

Step 4Schedule Your Service

New Haven Ct service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 5Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 6Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact us for a free quote today!

Reach out to our team today to discuss document management solutions. We're here to explore your options and guide you to the perfect service for your needs.

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

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The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

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Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

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Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Record Nations Drop-Off Location Details

Record Nations New Haven

296 Elm St

New Haven, CT 06511

(203) 404-4381

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