Richmond Hill Document Storage
Record Nations Richmond Hill will connect you with document storage companies who can give you the best options for secure storage of your physical and digital files. The State of Georgia has no retention policy governing a lawyer’s client files, but does mandate that trust account, escrow account and IOLTA account records be retained for at least six (6) years.
Healthcare providers have to retain patients’ medical records for at least ten (10) years after the last recorded entry. That’s a lot of office space devoted to paper files. And space is money.
Have you ever wondered how much of your staff’s time is spent on document storage and retrieving documents from file cabinets? Do you have a policy for document retention? How long would it take you to find a specific file right now? What happens when a file is misplaced and you can’t find it?
Solutions for Document Storage
- You can store physical documents away from your office
Moving your paper files and cabinets away from your worksite frees up usable office space. You’ll be amazed at how much space was used for storing paper. Your files can be held in a secure environment. Record Nations’ network partner facilities will safeguard your files in case of disaster; security systems monitor the premises around the clock; temperature controls allow for optimum storage conditions to prevent paper from degrading. You can retrieve documents whenever you need them.
- Scan and store in the Cloud
Cloud storage is a streamlined way of remotely accessing your business records while the physical files can be securely stored elsewhere. You could also decide to store documents in the Cloud but still keep the paper documents in your office. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.
Contact Record Nations to Find the Right Service for You!
