Savannah Document Storage
Have you ever thought about how much time and effort your staff puts into document storage and retrieving documents? Do you have a policy or system for how long to keep documents? Do you know how much time is spent looking for a specific file? And what happens when a file can’t be found?
Record Nations Savannah will link you with document storage companies who will help you to structure a reliable, affordable and secure storage process for your physical and digital files. In Georgia, there is no retention policy for how long client files must be retained by a law practice, but trust accounts, escrow accounts and IOLTA account records have to be retained for at least six (6) years.
Healthcare providers have to keep files on a patient for at least ten years after the last documentation in the chart. That means a lot of office space dedicated to paper.
Storage Options
- Storage of Physical Documents
Moving your paper files away from your office frees up work space and allows for your documents to be stored in a secure environment. Record Nations’ network partner facilities can protect your files in case of disaster, are monitored 24-7 and have just the right temperature controls. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files are stored elsewhere or are still in your office. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing direct documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (912) 527-1508
