Managing patient health records, prescriptions, and transcripts electronically has drastically improved the efficiency of tracking patient care for healthcare providers.
At Record Nations, we understand the importance of quality, accuracy, and consistency when converting patient records to electronic health records.
Our medical records scanning professionals have the capacity to index and scan any volume of medical records in a timely manner at a reasonable price.
We offer secure, full-service medical record scanning services for medical practices and hospitals.
For your convenience, scanning can be done at your location or at a secure scanning bureau. Our medical record imaging process is HIPAA and HITECH compliant.
How Our Medical Scanning Process Works
Setting up a medical records scanning project is a simple, hassle-free process. We will take care of most of the details, but we need a little information from you first.
To get custom proposals for your scanning project, all you need to do is complete the following steps:
- Request a FREE quote by filling out the form to the right, or by giving us a call at (866) 385-3706. Be sure to include the number of patient records you need scanned, and the type of detail you need to retain.
- We’ll take your information and connect you with a secure scanning contractors in your area that are HIPAA and HITECH compliant.
- Choose the best match for your ongoing or one-time scanning project.
Our pre-screened network of scanning providers will convert your patient records into digital images quickly, accurately and securely . These images may then be stored onto CDs, external drives, or even on a secure server.
We can also import your records into an Electronic Medical Records System or EMR. This is the part of the process that will help you turn your practice paperless. Get free quotes today!
Protect Your Patient’s Privacy and Ensure Your System is Secure
Patient privacy is a hot topic and is of the utmost importance when it comes to every project.
Not only is it something that you must be aware of, but it is something that you must handle with care.
Because these records are filled with personal health information (PHI) , you are obligated to ensure that all medical records remain private and secure at all times.
This is not just a moral obligation to your patients- it’s also a legal obligation. HIPAA, or the Health Insurance Portability and Accountability Act, is a law that was passed in 1996, and the main driver for secure medical record scanning.
It was designed for a number of purposes, one of which is to ensure the confidential handling of health records. All medical records scanning must be done in a manner that is compliant with HIPAA and its privacy regulations.
What Patient Information Should You Include In Your EMR System?
Out of all the items that you discuss and document with your patients, a few key elements should be considered at a bare minimum to ensure that you have accurate historical data to include with every patient file.
Here are some of the most important items to include in every EHR:
- Growth charts for pediatric patients
- Key patient demographic data
- Problem list
- Historical procedures
- Referral sources and follow-up
- Current medications
- Medical device or implant information, including manufacturer, date, and serial number
- Legal documents such as advanced directives and custodial agreements
Click here to learn about some of the other items you should consider for your EMRs.
Record Nations can help you convert any and all patient information into digital format. we have a local expert that can digitize and import your patient files no matter what EMR or EHR system you use, Get Free
Record Nations can ensure that you are hiring a medical records imaging provider who will handle your project in a secure manner. We have built a network of professional medical records scanning providers who can handle your sensitive records.
To get started, fill out the form to the right, or give us a call at (866) 385-3706. Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.
If you’d like to learn more about medical records scanning, visit our articles section!