It is important for businesses to continue evolving to keep up with the demands of customers and improve efficiency. Record Nations Vista has tools and services to help you use technology to improve your business and reduce costs. 

Document scanning services minimize storage costs by converting physical files to a digital format. Digital files make it easier to find the files you need with keyword search capabilities and tagging. Your team will not have to spend their valuable time searching through files, increasing productivity overall. 

Call us at (760) 981-0413 or fill out the form to connect with scanning providers near you. We will send you free, no obligation quotes based on your specific scanning needs. 

How Document Scanning Services Work

Scanning with Record Nations Vista is easy and stress-free. We will help you prepare for scanning and maintain legal compliance throughout the process. Our advanced scanning equipment creates high-quality, accurate digital files every time. 

We take the following steps to make your scanning project easier: 

  • We remove bindings to prepare documents for scanning.
  • We convert single and double-sided documents.
  • We can index by page or by document, whichever you choose.
  • We offer Optical Character Recognition (OCR) to make your documents editable. 
  • We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
  • We can accommodate special requests, just be sure to include the details when you request free quotes by calling (760) 981-0413 or filling out the form on this page. 

Document Scanning ServicesHow to Count Your Documents

When requesting free quotes, we will ask you for the number of documents in your project. Follow these steps to a quick estimate on the size of your project. 

Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

The number will vary, but a close estimation will help your provider give you an accurate price quote for your project. Learn more about counting your documents here

The Cost of Document Scanning in Vista

Scanning reduces your storage costs and minimizes wasted time searching through files. The benefits greatly outweigh the price of scanning

Most providers will charge between 7 and 12 cents per page. The larger your project is, the lower the price per page will be. We recommend stocking up on documents to scan together to reduce costs. Additional service options may increase the price per page. 

Our service options include:

  • Scanning specifications like OCR, redaction, indexed, non-indexed, etc. 
  • Timeframes of your project
  • Double-sided documents
  • Specific systems, file types, and special requirements 

Contact us for Free Quotes on Document Scanning Services in Vista

Reduce costs, increase security, and improve productivity with digital files. Our scanning services quickly convert your physical files. Call us at (760) 981-0413 or fill out the form to request free, personalized quotes on your scanning project today. Our trusted providers will contact you within minutes. 

Record Nations Vista Location

Record Nations Vista
770 Sycamore Ave #122
Vista CA 92083
(760) 981-0413
vista@recordnations.com

Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday from 10:00 AM to 3:00 PM.

Record Nations proudly serves these cities near the Vista area:
Carlsbad | Oceanside | Encinitas | Escondido | Fallbrook | Lakeside | Poway | Ramona | Murrieta | San Clemente | San Marcos | Santee | Solana Beach | Temecula | Wildomar 

Document Scanning Process

Step 0Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 1Contact

Contact Record Nations by filling out the form or giving us a call to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 2Schedule Your Service

Local service providers in Vista will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 3Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 4Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded. 

Contact Us For Your Free Quote

We're here to help you explore your options and find the perfect service for your needs.

What Our Customers Say

Tina Xoom
"Thank you Fabian! I thought this process was going to be difficult and you made it a piece of cake. Thanks for the info and guiding me in the right direction. Very grateful, Tina"
Aaron McKinnon
"Connected me with a trusted document scanner fast! Thank you"
Cats Vermont
"Great customer service from Cindy! Got a call from her almost before I finished filling out my email request! Friendly, informative, and explained the next steps in the process of getting matched with a nearby service."