Average Price of a Scanning Project

Calculating paper volumes and scanning pricesWith a document scanning service, you can streamline the way you access and manage your documents while saving physical space in your office.

Typically, a scanning project costs anywhere from 7–12 cents per page scanned.

The price of your projects will vary according to what your needs are. It’s important to determine how much you have to scan, and any special features or service options you need. The answers to the questions below will help you receive a very accurate quote for your scanning project.

If you would like information on a customized scanning service for your project, click here to visit our comprehensive scanning services page.

How Many Pages Do You Have to Scan?

This is the first questions our experts will ask you. It’s best to have a good estimate to ensure that you receive an accurate quote.

One way to tell how much paperwork you have is to count the number of boxes that you would like to have scanned.

If it’s full, a standard letter file box of paperwork is right around 2,700 single sided pages.

From there, it’s a quick calculation: number of boxes x 2700 = approximate number of pages.

To learn more on calculating your document volume, check out this page.

Single-Sided or Double-Sided? 

Double-sided paperwork adds some complexity to the project. You will want to know how many boxes of your paperwork is single-sided or double-sided. This helps us figure out what your scanning project will actually look like in its entirety.

A standard letter file box full of doubled-sided paperwork increases one box of documents from 2,700 pages to 5,400 pages.

How Much Prep Work Is Involved?

Check to see how much of your paperwork has staples and paperclips that need to be removed. The more prep work that needs to be done will also be a factor in the price and duration of your project.

Do You Have a Lot of Documents to Scan?

The price of your scanning project is going to change based on the amount of documents you need scanned. The larger your scanning project, the less your project will cost per scanned page. Some companies choose to scan their documents in bulk a couple times a year for lower costs.

Where Do You Want to Have the Project Done?

There are several different options on how we can complete your scanning project. If you need to have someone witness the process or don’t want the hard-copy documents to leave the site, we can come to you and perform the scanning at your location.

If you have us come to your location, you will have the comfort of knowing that your records are in good hands, and our main focus will be to finish your scanning project as soon as possible so you can get back to your business.

Having a good idea about these different options will help you organize your project plan and give us the ability to provide the best quote possible for your entire project.

Record Nations Time for Scanning

Is Time a Factor?

Besides the price, another factor to consider for your document scanning project is the amount of time it will take to complete.

Taking on an entire office’s paperwork can take a pretty big chunk of time—you don’t want to have one of your current employees taking on that responsibility that could end up taking months to finish.

Get Free Quotes on Your Document Scanning Services Today

To get a free, no obligation quote on scanning services from a local scanning professional, fill out the form, give us a call at (866) 385-3706, or contact us directly using our live chat.

Our experts are ready and waiting to help find the right document scanning solution for your business.

For a more detailed look what factors into the price of your scanning project, check out this white paper: Pricing Out Your Scanning Project.