With a document scanning service, you can streamline the way you access and manage your documents while saving physical space in your office.
Typically, a scanning project costs anywhere from $0.07–$0.12 per page scanned. However, the average cost of document scanning will vary depending on your location, project size, add-ons, and more.
It’s important to determine how much you have to scan, and any special features or service options you need. The answers to the questions below will help you receive a very accurate quote for your scanning project.
If you would like information on a customized scanning service for your project, click here to visit our comprehensive scanning services page.
What Factors Impact the Cost of Scanning?
There are a number of details that can help you understand the average cost of document scanning. One of the first things scanning experts will ask about is how many pages you have to scan. Knowing this can help you receive accurate cost estimates.
Document Scanning Cost Per Box
One way to tell how much paperwork you have is to count the number of boxes that you would like to have scanned. If it’s full, a standard letter file box of paperwork is right around 2,700 single-sided pages. Generally, it’s a quick calculation: number of boxes x 2700 = approximate number of pages. To learn more about calculating your document volume, check out this page.
The Cost of Scanning Double-Sided vs.Single-Sided Documents
Double-sided paperwork adds some complexity to the project. You will want to know how many boxes of your paperwork are single-sided or double-sided. This helps us figure out what your scanning project will actually look like in its entirety. A standard letter file box full of doubled-sided paperwork therefore increases one box of documents from 2,700 pages to 5,400 pages.
Removing Paperclips and Staples Adds to the Cost
Firstly, check to see how much of your paperwork has staples and paperclips that need to be removed. The more prep work that your documents need will also be a factor in the price and duration of your project.
The Cost Difference Between Bulk Scanning vs. Smaller Projects
The price of your scanning project is going to change based on the number of documents you need scanned. However, the larger your scanning project, the less your project will cost per scanned page. Some companies choose to scan their documents in bulk a couple of times a year for lower costs.
Scanning Location: Onsite vs Offsite Scanning
Where you choose for the scanning to take place also may impact the cost. While offsite location scanning is more affordable, onsite scanning services may provide peace of mind.
There are several different options on how Record Nations can complete your scanning project. If you need to have someone witness the process or don’t want the hard-copy documents to leave the site, we can come to you and perform the scanning at your location.
If you have us come to your location, you will have the comfort of knowing that your records are in good hands. Our main focus will be to finish your scanning project as soon as possible. Having a good idea about these different options will help you organize your project plan. In addition, it will give us the ability to provide the best quote possible for your entire project.
How Scanning Services Help Save Money
After assessing the average cost of document scanning, some companies may consider DIY options to help save money. However, in the long run, this may be a more expensive solution. Taking on an entire office’s paperwork can take a pretty big chunk of time. You don’t want to have one of your current employees taking on that responsibility that could end up taking months to finish. Time is money; that extended time for scanning could have been spent on billable work.
Estimate The Cost of Scanning Your Documents Today!
To get a free quote on scanning services from a local scanning professional, fill out the form, give us a call at (866) 385-3706, or contact us directly using our live chat.
Our experts are ready and waiting to help find the right document scanning solution for your business. For a more detailed look at what factors into the price of your scanning project, check out this white paper: Pricing Out Your Scanning Project.
