Business document services in Allentown, PA
The person who built the filing system retired, and whoever took over got the keys and nothing else. That’s the ordinary way a nonprofit ends up holding twenty years of grant files with no index, and it’s why a scanning project with real indexing tends to be the first call rather than the last.
Nonprofits account for 17 percent of Pennsylvania’s records work, one of the largest identifiable shares in the state.
What the person who inherited it needs first
- An inventory, which a provider builds at box level during pickup anyway.
- A retention schedule, so the pile stops growing from both ends at once.
- One decision per box — scan it, or shelve it off site until a date clears it for disposal.
Large-format scanning is 19 percent of Pennsylvania’s records work, so if the inheritance includes rolled plans, the equipment for them is already local.
What has to be destroyed, and what proves it was
Consumer report information carries a disposal duty under the Fair and Accurate Credit Transactions Act from the moment it stops being useful. Pennsylvania adds its own breach rules above that federal floor.
A NAID AAA-certified provider issues the certificate documenting that the duty was met, and Record Nations screens for that certification before a name reaches your list. Patient charts run a longer clock, set out on the chart scanning page.
Free quotes on a twenty-year backlog
Give a provider the shelf feet and a rough date range. Record Nations returns free bids from certified Pennsylvania companies, and the inventory arrives as part of the job rather than as something you produce beforehand.
