Medical Records Scanning in Antioch, TN

Antioch Medical Records Scanning

medical records scanning for health care practices Antioch

It can be challenging to find the right medical records storage and scanning provider for your project. However, Record Nations Antioch makes this process as easy as possible with comprehensive medical records management services for healthcare facilities. We have partnered with local providers that can handle your records in a secure and efficient manner.

It’s critical to uphold standards of conduct and certain regulations when handling private information. All of our providers and services are HIPAA certified and compliant.

Security and Compliance

Patient privacy is critical to maintaining good relationships with your patients and community. Your organization and the scanning servicer are obligated to keep patient and employee information private and secure. Record Nations’ services are compliant with these restrictions while keeping the process simple and seamless.

Medical Records Storage in TN

Less physical storage is needed when you have converted to a digital practice. However, some files will need to be stored. For those files, we offer secure medical records storage in our HIPAA and HITECH-compliant facilities. Our partners’ facilities offer climate control, disaster protection, 24/7 monitoring, and protection from loss and theft.

Medical Records Custodian

medical records secure scanning Antioch

When a TN healthcare facility closes, a custodian is often appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored. Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period. 

Rebecca
Tallahassee, FL
"Very helpful in my search for a company to scan a large quantity of medical records. She explained the process, that the companies would contact me, sent me a list of them, and followed through quickly. I would use again."
Brian
Odenton, MD
"Kyle asked questions to understand what I was looking for and gave me a very competitive price."
Stephen
DeSoto, TX
"I was searching for quality companies to assist with record management as I close my medical practice. Record Nations responded quickly and gave me two good references. Very pleased with their service."

Most prices range from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project- other requirements can change the price significantly. We’ll be sure to offer you all the information we have to make sure you get the service you need. 

The quote on a project is determined by several things:

  • Specialized scanning (OCR, redaction, indexed, non-indexed);
  • Timeframe of the project;
  • Number of pages and if they are double-sided;
  • Electronic systems already in place within the practice and if the scanned documents must be compatible with them.

What Is the Medical Record Scanning Process?

Step 2Assess

Begin by assessing the type and volume of medical records that need to be professionally scanned. Categorize the records, taking into account their sensitive nature, compliance with healthcare regulations, and the need for confidentiality and security.

Step 3Contact Record Nations

Contact Record Nations to request free, customized quotes for medical record scanning and other management services. Provide details about your project, including the number of records, special considerations, and your location. Our experts will then recommend service providers in Antioch who can meet your needs.

Step 4Schedule Your Service

Antioch service providers experienced in handling medical records will contact you to discuss the scanning service and schedule a convenient pickup or on-site scanning date.

Step 5Scanning and Digitization

Medical records are professionally scanned with a focus on maintaining the highest standards of security and confidentiality. During this process, the service provider will ensure that all medical records are properly indexed and categorized for easy retrieval. After scanning, the digital records will be provided to you in the format of your choice.

Step 6Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical medical records. There are several options including having the records returned to you, securely stored, or confidentially shredded. 

Contact us for a free quote today!

Frequently Asked Questions

Is my patient data secure when using your service?

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Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

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After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

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Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

Can you handle large volumes of medical records, and what is the expected turnaround time for scanning projects?

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Our partners have the capacity to handle large volumes efficiently. The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Shred Nations Drop-Off Location Details

Record Nations Antioch

5331 Mt View Rd

Antioch, TN 37013

(615) 933-4833

antioch@recordnations.com

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