The introduction of cloud storage changed the way companies manage their documents. Over the last few decades, cloud technology has become a tremendous tool for storing and accessing massive volumes of data. As cloud technology improved, so did its capabilities and the benefits it can bring businesses.
Today, cloud storage provides an incredibly affordable and scalable storage system to companies of all sizes. Here, we’ll dive deeper into some of the features and capabilities that businesses can expect from modern cloud storage solutions.
Key Features and Capabilities of Cloud Storage
Customization
One of the biggest improvements in cloud capabilities is the ability to customize the type of storage and services you need for your business. You can select which type of cloud services you need for certain types of information on your network.
You can also customize the capacity and access levels for every document in the system, making it a very efficient way to manage a large amount of documents. However, if you have very specific needs, choose your provider carefully to ensure you’re not sacrificing performance for price.
Cost-efficiency
Because cloud storage is usually software-driven and requires a very small amount of hardware (if any), it can be easier to migrate from physical to digital document management. The transition is often less painful than buying a dedicated in-house server or adding to your existing infrastructure.
Although there are ongoing costs to lease or purchase the software needed, you can minimize that cost through increased efficiency and decreased cost of labor to manage and find physical documents.
Security
Using a reliable cloud storage provider means you’ll benefit from secure data storage. The cloud increases the security around your information and helps address privacy-related compliance concerns. You can enhance security with firewalls, encryption, OS hardening, intrusion detection systems, monitoring, and more. Furthermore, enabling strong passwords, two-factor authentication, access controls, and consistent monitoring also increases your cloud storage security.
Ease of Use
When it comes to technology, usability is key for adoption. That’s why almost every cloud storage solution works across operating systems. Cloud storage software also typically integrates with other modern systems, making it easy to send any file to the cloud.
Regular data backups are less of a challenge with cloud storage as well. Most cloud systems possess the ability to back up data and documents automatically, at the frequency of your choosing. In addition, modern cloud interfaces provide an incredibly user-friendly experience. This feature means training employees on the system can be done faster and easier.
Accessibility
If your company connects to the internet, you’ll have no problem accessing a cloud storage system. Because cloud storage isn’t device-oriented, users can access it via their phone, notebook, tablet, laptop, or any internet-enabled electronic device.
As a result, cloud storage enables flexibility and better collaboration for teams. Wherever they sit, employees can share and edit files at the same time, increasing productivity.
Scalability
Scalable services are one of the most overlooked advantages of cloud storage and cloud services. Before, expanding a business’s electronic capabilities used to require a lot of time, along with tremendous costs.
Now, with a quick phone call, you can scale your system easily. As your business grows, so can your cloud capabilities. Modern cloud services eliminate the challenges and expenses that come with upgrades to internal servers.
Find the Cloud Capabilities You Need With Record Nations
Whether you’re a large enterprise or a small business choosing a cloud storage solution, Record Nations can help. We work with a nationwide network of professionals who provide reliable cloud storage solutions — and their key features — for your organization.
From record scanning and physical storage to cloud solutions and secure destruction, our document management services will keep your files safe and easy to access. To get started, fill out the form, or give our experts a call at (866) 385-3706. Our team will help you find the right paperless solution for your business.
