Companies continue to look for ways to increase security, accessibility, and efficiency. While digital and cloud solutions are no longer new, they continue to grow in scale and affordability. For businesses interested in digitizing, or continuing their digitization journey, cloud document storage is an excellent way to achieve it.
Companies can and do store all types of files on the cloud. From white papers, to presentations, and beyond, there are few limits to what data can go on the cloud. Documents present a particularly great opportunity. A cloud storage system enables employees and clients to access, edit, and transfer documents from anywhere with an internet connection.
Cloud computing and its various capabilities is an increasingly utilized solution for businesses of all kinds. The data reflects this, with roughly 60% of all corporate data now on the cloud.
One of the main reasons for businesses digitizing documents is the increase in efficiency and security. Businesses see the advantages of having these systems in place. as it frees up a lot of resources, both physical and technical, for more productive purposes. In addition, it saves money by eliminating the need for expensive file cabinets, or an internal server.
The business world moves quickly, and it’s easy to fall behind when the proper steps aren’t taken. Poor document management practices slow down your business operations for your employees and customers.
Using a cloud storage system can immediately show improvements, including:
Faster and Easier File Management for Your Employees
Cloud-based storage is ideal for businesses because employees are able to seamlessly work on projects. With paper files, it can take workers a lot of time to find the right files they need. Through a digital system, files are easily found through indexing and labeling.
Access to Files Anywhere with an Internet Access
With the cloud, remote workers and contractors have easy access to files. They don’t need to spend hours searching for the right document to begin their work, freeing up their day to do their actual job. This easy access for employees translates to quick access for clients and contractors, who can receive files when they need them, rather than when your employees can find them
Real-Time Collaboration on Projects with Multiple Users in Different Locations
With instantaneous access, employees can easily transfer and collaborate on projects. This improved collaboration ability allows workers to complete their projects faster and more effectively, improving your workplace’s overall productivity and efficiency.
Data Stored on Encrypted, Secure Drivers
Not only is it easy to access and transfer files, files can be encrypted. Data encryption is when you translate data into another form to protect and disguise it. Once the data is translated, only the person or computer with the decryption code, or key, will be able to access the information.
Save Physical Capacity Using a Paperless Filing System
The cloud saves space around the office. You can then use this space for more productive purposes. As well as save money by not buying expensive file cabinets or storage units.
Find Your Cloud Document Storage Solution with Record Nations
Record Nations is your solution to finding the right document management program for your business. The world is trending towards an electronic filing system because of the desire to increase security and efficiency in your office.
Storing on the cloud creates a more convenient solution for storing files digitally. Keeping information secure is probably a top priority, so it’s critical to choose the right storage. The cloud could be the option for you.
Start the process by filling out the form on the right, use the live chat, or give us a call at (866) 385-3706. Afterwards, you will receive free quotes from experts in your area that can help you.