In the past, papers and whiteboards made up the two major ways to collaborate on a project. However, as any one who’s been in one of those conference room knows, this was less than ideal. Paper can only be marked over so many times, and writing on a whiteboard only lasts until the next meeting. Collaboration in the cloud solves these problems, with employees from all over able to make changes and comments on a live and active document.
Collaboration is easier on the cloud, as there are more opportunities for better workflow and efficiency. This enables employees to work remotely with ease. The cloud is the perfect way to enhance collaboration in the workplace.
Now more than ever, businesses need to find better ways to help heir employees. Cloud capabilities help reward employees for their hard work with a more efficient process.
Cloud storage allows instantaneous access, and workers can edit and transfers files to other workers at the click of a button. Through the internet, businesses are able to effectively and cohesively work on projects together.
What Is Cloud Storage
What Is Cloud StorageThe cloud refers to an online system which allows you to easily store, manage, and transfer files. Cloud storage is hosted in a central location.
This central location allows you to access the software or applications via a web browser and internet connection. Remotes workers can access the data which enables working from home or on the go.
Through the internet connection, users can access and download data an any given time. You can edit, transfer, and save documents instantaneously. The files and data rest on a network of physical or virtual servers. The servers are maintained and monitored by the cloud provider as a security measure.
The cloud uses encryption techniques which requires a password to access the files. This makes digital storage much safer for documents containing sensitive material.
If you’re concerned about security, don’t be. Cloud storage is safer for businesses because they can allow access to only specified individuals. This means employees can access the files, but outsiders cannot obtain the data.
How Cloud Collaboration is Better
The cloud provides benefits to companies and workers instantly. Instead of older, inefficient processes, employees are able to streamline their collaboration process. They can share and edit files with their coworkers or clients instantly, reducing downtime and eliminating the need to find a physical location to send or share documents.
As long as employees have an internet connection and the password, they have access to the information. Most cloud services also allow collaboration on the same document. You don’t need to find a meeting room and pass a paper around, you can make edits at the same time, or actively comment on the document simultaneously.
Project completion rates tend to increase through interconnected workflow, as departments can easily send documents for approval, editing, and more.
Other Benefits of Digital Storage
Cloud storage enables remote workers to have easy access to files. Ultimately, this increases productivity and encourages autonomy. The cloud simplifies the document management process as well. This makes documents easier to find and access.
Another benefit to cloud storage is data recovery. Files get instantaneously backed up, which helps preserve data and prevent loss.
It also reduced the worry of misplaced files, as you can easily find a created file on the cloud, instead of rummaging through file cabinets. This avoids the hassle of losing data and potential fees of losing information.
Interested in Stronger Collaboration with the Cloud?
Storing on the cloud creates a more convenient solution for storing files digitally. Keeping information secure is probably a top priority, so it’s critical to choose the right storage. Record Nations has a network of partners that can help you with your cloud service needs. Let us connect you to a local provider today.
Start the process by filling out the form, use the live chat option, or give us a call at (866) 385-3706. Afterwards, you’ll receive free, no-obligation quotes where you can select the best option for you.
