The Role of the Sarbanes-Oxley Act in Records Management

The Sarbanes-Oxley Act (SOX), a federal United States law passed in 2002, created new corporate accountability standards to protect the public and stakeholders from fraudulent practices, following high-profile financial scandals such as occurred with Enron Corporation. The ACT meets its goals by demanding: Full financial disclosure Consistent policy standards...

Choosing a Document Management Software

The management of electronic documents is controlled by EDMS (Electronic Document Management Software), which centralizes the storage of large volumes of documents and simplifies file and image retrieval from any computer connected to the EDMS system. Microsoft SharePoint Server, Filestream, and Version One are types of document management software....

Secure Transportation of Backup Tapes

Data breaches can be very expensive for any business. And the larger the breach the larger the fines. The FTC and HHS have issues judgments for millions of dollars against companies and organizations that have exposed their patients’ and customers’ private information. No company has data breach fines in the budget....

State of the Document Management Industry

IBISWorld has released their annual report on the state of the document management industry. They define the market as record storage companies, document shredding companies, and document scanning companies. They have put the value of the market at $5.0 billion with an annual growth rate of 1.9% over the...

Disaster Recovery Services and Backup Systems

The first step of every disaster recovery plan in place is to have a second copy of your business documents. They should be stored in a separate location. There is no value to having all your paper documents digitized on a disk if that is stored on a shelf...

Understanding the Costs of Records Storage

We looked at managing the costs of document scanning last week, but what about when maintaining paper documents is preferable. There are things that your company can do to make sure they are getting a reasonable price. There are some things that you can’t manage. The most basic of these...

Cost Benefit Analysis of Electronic Documents

Before beginning a project to transition to digital records their must be a cost justification. According to reports by industry groups the return for most business that implement a document scanning program is within the first eighteen months.That seems to make sense but lets take a step back and look at where these...

Secure Records Storage Facilities

Unicoi County is going to have some of the most secure records storage space in the country. That is because they are moving county records into the jail. Most records are secured but few have armed guards protecting them. But this does bring up the concern over documents in...

Red Flag Rule Added to FACTA

Enacted in 2003, The Fair and Accurate Credit Transactions Act, or FACTA, requires that all businesses, regardless of size or industry, protect and dispose of sensitive and personal data they collect about their customers. The Federal Trade Commission has issued new regulations to the Fair and Accurate Credit Transactions...