Between security and quality, it’s important to work with a company that can provide accurate and consistent results when they’re storing scanning, and converting your patient records so that it’s easy and efficient to retrieve accurate patient information.
Record Nations provides full-service medical records scanning and storage available to any business that has medical records to handle. We provide reliable and invariable results without sacrificing time that can be utilized more productively.
Preparing Medical Records for Scanning in Cincinnati
Medical records, regardless of their context always contain Personal Health Information (PHI) which means that you are legally obligated to keep each record completely secure from unauthorized eyes.
To begin your medical record scanning project, we will need an estimate of how many files you would like to scan. Knowing how many documents you have will help us plan for your scanning project and give you a better idea of how much your project will cost. Learn more about counting your documents here.
Follow these easy steps:
- Call us at (513) 802-9919 or fill out the form to request free, personalized quotes from scanning providers in the area. Be sure to tell us the number of records you would like to scan and the level of detail you want for each file.
- You will be contacted by multiple medical record scanning providers within just a few minutes.
- Review the price options, choose a provider that best fits your needs, and begin your scanning project.
Medical Records Storage Services
Less physical storage is needed when you have converted to a digital practice. However, some files will need to be stored as backups or for other reasons. For those files, we offer secure medical record storage in our HIPAA and HITECH-compliant facilities.
Our facilities offer climate control, disaster protection, and 24/7 monitoring. Your records will be protected from loss and theft with Record Nations.
We also have cloud services available for your digital storage needs.
Medical Records Custodian
When a Cincinnati healthcare facility closes, a custodian is appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored. Ohio requires patient files to be stored for a minimum of 6 to 9 years.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Cincinnati can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free Quotes for your Record Storage in Cincinnati Today!
To get started, fill out the form, or give us a call at (513) 802-9919. Within minutes of receiving your request, an agent will be in contact with a free, no-obligation quote.
Record Nations Cincinnati Location
Our hours of operation are Monday-Friday 7:30 AM to 5:00 PM.
Record Nations proudly serves these cities throughout Cincinnati:
Amelia | Aurora | Batavia | Batesville | Bellevue | Bethel | Blanchester | Brookville | Burlington | Cincinnati | Crescent Springs | Crestview Hills | Dayton | Erlanger | Fairfield | Fayetteville | Florence | Georgetown | Harrison | Hebron | Hillsboro | Independence | Landen | Latonia | Lebanon | Maineville | Mariemont | Milford | Monroe | Montgomery | Mount Orab | Norwood | Oldtown | Plainville | Springdale | St. Martin | Sunman | Union | Walton | West Chester | West Union | Wilmington