Making the switch from paper to digital files can improve your business operations, customer service, and overall productivity. Our document scanning services will quickly and accurately convert your files, so you can enjoy the benefits of going digital right away.
Whether you would like to convert your entire business or just one department, we have scanning options to fit your needs. We include indexing and tagging to make your files easy to find and accessible through a simple keyword search. Call us at (847) 235-6102 or fill out the form to learn more about your scanning options and receive free price quotes from providers near you.
How Document Scanning Services Work
Professional scanning services use industrial-grade scanning equipment to capture clear images of your documents and convert them to a digital file. We have a variety of scanners that can convert documents of many sizes and specifications. We project your privacy throughout scanning with our certified scanning providers.
Scanning is stress-free with Record Nations Deerfield. We take the following steps to make your scanning project easier:
- We remove bindings to prepare documents for scanning.
- We convert single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR) to make your documents editable.
- We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just be sure to include the details when you request free quotes by calling (847) 235-6102 or filling out the form on this page.
Begin preparing for your scanning project by counting the number of pages you plan on converting. Your provider will ask for this number to determine the price of your scanning project and begin preparations.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on the thickness of your paper, the brand of boxes and files you use, and how tightly you have packed your documents. Learn more about counting your documents here.
The Cost of Document Scanning in Deerfield
The price of scanning will vary depending on your location and the size of your project. The more documents you have to scan, the lower your price per page will be. We recommend stocking up on documents to scan together to keep your costs down.
The price per page will generally fall between 7 and 12 cents per page. Adding additional service options can affect the price, but improve the usability of your files. Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Deerfield
Record Nations has decades of experience helping businesses manage their information. Scanning services make it possible to transition your business from paper to digital files. We would be happy to assist you with your conversion project and help your business run on the next level. Call us at (847) 235-6102 or fill out the form to get started on your document scanning project right away.
Record Nations Deerfield Location
Our operating hours are Monday-Friday from 8:30 AM to 5:00 PM.
Record Nations proudly serves these cities near the Deerfield area:
Arlington Heights | Buffalo Grove | Chicago | Des Plaines | Evanston | Fort Sheridan | Glencoe | Glenview | Golf | Great Lakes | Highland Park | Highwood | Kenilworth | Lake Bluff | Lake Forest | Lake Zurich | Libertyville | Lincolnshire | Morton Grove | Mount Prospect | Mundelein | North Chicago | Northbrook | Palatine | Prospect Heights | Rolling Meadows | Schaumburg | Skokie | Techny | Vernon Hills | Wheeling | Wilmette | Winnetka