Medway Document Storage
How much time and effort does your staff spend on document storage and retrieving documents? Do you have a policy or system for how long to retain documents? Do you know how much time it takes to look for a specific file? What happens when a file can’t be found? What do you do then?
Record Nations Medway will connect you with document storage experts who will help you to construct a budget-friendly and secure storage process for your physical and digital files. In Massachusetts, law offices have to retain files for at least six years after legal representation ends. And healthcare providers have to keep files on a patient for at least seven years after the last patient visit. That can mean a lot of office space taken up by paper and clients that aren’t generating income anymore.
Storage Options
- Physical Document Storage
Moving your paper files away from your worksite frees up usable square footage and your documents can be stored in a secure environment. Record Nations’ network partner facilities will ensure that your files are safeguarded during natural disasters, unexpected incidents, are monitored around the clock and have optimum temperature controls to prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files may be stored securely away from your workplace. You could also choose to keep them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store remotely, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will start to get your documents into secure storage.
Call Record Nations Today!
