Document scanning services begin the transition to a paperless office. We will accurately convert your physical files into digital documents that can be indexed for easy access and organization.
A paperless office gives you greater control over your documents to protect your information. Digital documents are easy to back up, reducing the risk of loss and damages. They are also more secure with high-tech security available on cloud-based management systems.
Switching to digital files protects your confidentiality and makes it easy to organize and manage your information. You and your employees will enjoy the frustration-free search capabilities and ease of collaboration with digital files.
How Document Scanning Services Work
Scanning is completed quickly and consistently with our industrial-grade scanning equipment. We can scan all kinds of documents, drawings, and schematics. Once converted, you will be able to integrate your new files onto a cloud service or document management system (DMS) of your choice.
Record Nations Morrisville makes scanning easy. We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We index by page or entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by (919) 249-7351 or filling out the form.
How to Count Your Documents
Knowing the number of documents you will be scanning is helpful in determining the price of your project. The more accurate your count is, the more accurate your price quote will be. It will also help your scanning provider to prepare for your project.
Begin by counting the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will not be precise and can vary based on how tightly your paper is packed and the thickness of your paper. However, this will give you a close estimation. To learn more about counting your documents, click here.
The Cost of Document Scanning in Morrisville
Scanning is generally charged by the page. The price will vary depending on the size of your project and the service options you would like to include. The larger your project is, the lower the price per page will be. We recommend you stock up on documents to scan to reduce costs as much as possible.
Some of our service options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
To request accurate price quotes from providers in Morrisville, call us at (919) 249-7351 or fill out the form. Please let us know the number of documents you will be scanning and any service options you would like to include. Our scanning partners will contact you within minutes to begin your project right away.
Contact us for Free Quotes on Document Scanning Services in Morrisville
Businesses that are stuck in their way with physical files are beginning to fall behind the competition. Digital documents increase productivity, cut costs, and improve customer service. Make the switch to digital files with Record Nations Morrisville today. Fill out the form or call us at (919) 249-7351 to get started right away.
Record Nations Morrisville Location
Record Nations Morrisville
2121 TW Alexander Dr #124
Morrisville, NC 27560
Our operating hours are Monday-Friday from 10:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Morrisville area:
Apex | Butner | Carrboro | Cary | Chapel Hill | Clayton | Creedmoor | Dunn | Durham | Fuquay-Varina | Garner | Graham | Holly Springs | Raleigh | Sanford | Smithfield | Wake Forest